Talent Acquisition Coordinator

Talent Acquisition Coordinator - Ireland, Dublin Hybrid: Office/Remote

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.
 

Job Responsibilities:

Working within our global TA Team, this role will work closely with the Talent Acquisition Specialists in EMEA to provide a consistent and efficient recruitment service to the business.

Primary focus of the role is to assist with reviewing, adjudicating and approving New Joiner pre-employment background screening including UK Right To Work checks,  ensure effective communication with candidates and stakeholders at all times and ensuring positive candidate and hiring manager experience throughout the recruitment process.

Detailed responsibilities:

• Carry out regular audits to ensure process compliance with in global team.
• Ensure the ATS (Workday) system is updated to record interview details and relevant comments.
• Update and maintain the ATS with candidate, third party details, merging duplicate agency information and inputting re-submissions where required ensuring a high level of accuracy is maintained.
• Ensure full communication is provided to relevant team members and other stakeholders with New Joiner background screen status.
• Be involved in and action ATS changes as requested and run recruitment reports as required.
• Assist with other related recruitment duties and input Into projects as required
• Dependent on region - Coordinators may need to assist with scheduling background checks, following the relevant process and other related hiring activities.
• Office administration required to support the efficient running of the recruitment process.
• Build and maintain strong working relationships with the business, ensuring that they are continually appraised and updated on the relevant recruitment processes.
• Management of day to day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary.
• Work to the service levels agreed with the business.
• Other duties as assigned.

To be successful you will have:

• Proven high volume recruitment/coordination/admin experience in a busy, fast-paced environment.
• Excellent knowledge of applicant tracking systems (Workday would be advantageous).
• Ability to multi-task and handle competing priorities.
• Experience working in an administrative role, in a busy customer focused environment.
• Customer centric approach with candidate/Hiring manager experience front and centre.
• Flexible, proactive, and highly organised with excellent attention to detail.
• Strong communication skills with the ability to communicate with numerous individuals with a customer focused approach.
• Excellent IT skills and particularly with Outlook, Excel, Word and PowerPoint.
• Excellent team player with ability to work autonomously and demonstrate initiative.

Benefits of Working in ICON:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encoura