Administrative Assistant

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world. 

Job Description

• Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arranges and schedules significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly 
• Takes meeting notes for the executives staff and All Hands meetings
• Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions. 
• Interacts with executive IT support on behalf of executive leadership team
• Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Manage and organize executive files, physical and electronic, as required
• Creates and edits presentations, agendas, spreadsheets, and reports. 
• Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools, and capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

Qualifications

• 2+ years’ experience in an administrative role
• Strong business acumen
• Strong computer skills and knowledge are required, specifically Microsoft Office Suite (Outlook, PowerPoint, Work, Excel, Teams)
• Solid understanding of media industries
• Knowledge of all basic office equipment
• Concur knowledge

PREFERRED QUALIFICATIONS:

• Strong communication, critical-thinking, and problem-solving abilities
• Aggressive self-starter who is exceptionally resourceful, detail oriented and well organized
• Stron