UNIV - Administrative Coordinator II - CDM DEAN F&A

Job Description Summary

Serves as administrative support to the Assistant Dean of Finance and Administration and the Director of the Dean’s Office. Coordinates departmental and assigned committee events, department events, meetings and conferences. Assists in procurement and college-wide training and initiatives.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000058 CDM Dean Finance & Administration

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Serves as administrative support to the Assistant Dean of Finance and Administration and the Director of the Dean’s Office. Coordinates departmental and assigned committee events, department events, meetings and conferences. Assists in procurement and college-wide training and initiatives. 

PayScale Salary Range:
UNIV-Band 6: $43,030.00 - $61,323.00 - $79,616.00 (min - mid - max)

Job Duties:

30% Serves as administrative support to the Assistant Dean of Finance and Administration and the Director of the Dean’s Office. Coordinates departmental and assigned committee events, department events, meetings, conferences, etc. Prepares and edits correspondence, communications, presentations, and other college-supporting and logistical documents as requested. Maintains the College phone list, room location list, onboarding binder, available space, and college organizational charts.

30% Works closely with Finance and Administration and the Dean’s Office to assist in procurement, and purchases including but not limited to: supplies, memberships, reimbursements, equipment, equipment service/maintenance, travel arrangements for CDM personnel, events, and account renewals. Completes and manages procurement, the department P-card, travel reimbursements and payment tracking as requested for Finance and Administration. Facilitates major equipment purchases. Makes deposits when requested. Handles the ordering and coordinating of water delivery for both the Basic Science Building and Dental Clinic Work Rooms.

20% Coordinates, organizes, and oversees the following programs under the direction of the manager: Teaching Assistant Program, CDM Mentor Scholar Grant program, CDM Junior Faculty Club and awards program, Junior Faculty Mentoring program, Faculty Awards, and other faculty-related and grant programs as assigned by manager.

10% Assists the Human Resource Manager regarding college-wide training and initiatives as requested by the Assistant Dean of Finance and Administration and the Director of the Dean’s Office. Assists with assets in alignment with the department’s Business Manager. Serves as back-up office coverage for the Dean’s Office.

10% Other relevant duties as assigned.

Minimum Experience and Training Requirements:
A high school diploma and five years relevant experience in business management, public administration or Administrative services; or a bachelor's degree and three years experience in business management, public administration or Administrative services.

Physical Requirements:
Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent)Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate betwee