Project Administrative Assistant

 SUMMARY  

Mortenson is currently seeking a Project Admin to join our Energy Storage Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. You will be handling a wide range of administrative and executive support tasks with an aptitude for working independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects. 

RESPONSIBILITIES 

• Organization and flexibility are critical in performing duties which include, but are not limited to: 

• Provide administrative and operational clerical support to the department or staff 

• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required 

• File and maintain written records along with crafting electronic copies for records 

• Receive, sort and record deliveries into computer database 

• Prepare daily outbound deliveries 

• Prepare materials for design and construction meetings 

• Record and update meeting minutes for the various site meetings 

• Responsible for procurement of consumable materials and office supplies 

• Assist Superintendent with equipment inventory tracking and organization 

• Support Superintendent with the entry of craft worker timecards 

• General support for the project team as needed with various day to day tasks 

• Schedule, track and log all repairs and standard maintenance for the work trucks 

• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees 

• Log all applicants into the Craft Applicant Tracking Spreadsheet 

QUALIFICATIONS 

• Associate’s degree in Business or related administrative experience preferred.  

• Three years administrative experience, preferably supporting a large number of team members 

• Proficiency in Microsoft Office suite, including Excel, Email and Calendar systems, and PowerPoint 

• Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment 

• Strong communication skills with high degree of integrity in both written and verbal communications 

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  

• Dental plan  

• 401k retirement plan with a generous Mortenson match  

• Paid time off, holidays, and other paid leaves  

• Employer paid Life, AD&D, and disability insurance  

• No-Cost mental health tool and concierge with extensive work-life resources 

• Tuition reimbursement  

• Adoption Assistance   

• Gym Membership Discount Program   

The base pay range for this role is $50,000MIN - $67,500MAX. (Actual range is higher for the following office locations: Denver, CO and Chicag