Administrative Assistant to the Board of Trustees and the Office of the Executive (33877)

ABOUT THE WALTERS ART MUSEUM

The Walters Art Museum is among America’s most distinctive museums, forging connections between people and art from cultures around the world and spanning seven millennia. Located in Baltimore’s Mount Vernon neighborhood, the Walters is free for all. The museum’s campus includes five historic buildings and 36,000 art objects.

Today, The Walters serves Baltimore and Maryland by embracing its role as educator and storyteller, using the collection as a vehicle of knowledge and cultural expression to support learning, dialogue, and community engagement. The museum is committed to public education, offering essential programs that help people to connect art to their lives. The Walters Visitor Promise aligns staff and volunteers across the museum to preserve and share the works in our care for future generations, partner with communities, and create welcoming, accessible experiences for visitors. The museum offers challenging and creative work opportunities by promoting collaboration, teamwork.

Overview of Role

The Administrative Assistant to the Board of Trustees and the Office of the Executive Director will assist in providing a variety of specialized and confidential administrative duties in support of the Walters Art Museum’s Board of Trustees, its Board Committees and the Office of the Executive Director.  This role requires someone who is detail oriented and proven ability to be thorough, responsive and maintain a high level of professionalism. This position reports to the Senior Administrator of the Executive Office with a dotted line to the Director of Development.

Duties and Responsibilities:

Board of Trustees:

• Be the primary point of contact for correspondence with the Board of Trustees, Committee members, Non-Trustee Committee members and Ex-officio members.  Correspondence may be via letter, email or Onboard.
• Maintain a current file for each member of the Board of Trustees including contact information, committee assignments and Board terms.
• Collaborate with Executive Director, Board President, and Committee chairs to schedule annual Board and Committee meetings as well as other Walters-related commitments for individual members of the Board of Trustees.
• Develop, schedule and facilitate an annual New Trustee Orientation program.
• Coordinate all activities in preparation for the Board of Trustees and Committee meetings including, but not limited to, gathering materials from staff liaisons, coordinating IT/AV needs, collaborating with the Walters’s events manager on food and beverage needs if applicable.
• Printing documents, creating folders, printing tent cards and ID badges as needed.
• Attend on-and off-site Board of Trustees and Committee meetings. Record actions, and take notes for use in preparing official minutes of Board of Trustees regular, special, and committee meetings.
• Prepare the official minutes and distribute as required. Maintain current files of board materials and minutes. 
• Draft and/or edit correspondence such as emails, letters, reports, and other materials for distribution to the Board of Trustees via email and/or OnBoard software.
• Receive and