Administrative Assistant - Part Time

Position Title:

Administrative Assistant - Part Time

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite and experience with data entry.
Experience with procurement, accounts receivable and payable.
Experience with inventory management.
Experience with travel and event management.

Job Description:

We are seeking a dedicated and organized Administrative Assistant to join our Student Wellness team. This role will provide essential administrative support to the Department of Student Wellness, assisting the Director and staff with a variety of tasks to ensure smooth and efficient operations. The ideal candidate will be a proactive problem-solver with strong communication and organizational skills, committed to fostering a supportive and welcoming environment for students and staff.

This position is part time, 20 hours a week, and is eligible for ISU benefits. The work schedule will be flexible and determined collaboratively after hiring, allowing for a setup that best aligns with both the role’s requirements and the new hire's availability.

Examples of Duties:

• Provide administrative support to the Department of Student Wellness and the Director by serving as a liaison to external contacts, scheduling meetings, and assisting with various tasks and projects.
• Coordinate meetings, prepare agendas, correspondence, and meeting minutes.
• Assist staff with scheduling spaces, creating travel itineraries, preparing for programs, booking reservations, and ordering supplies or equipment.
• Manage Student Health and Wellness unit requests through Smartsheet, including presentations, programs, training, and resource requests.
• Conduct moderately complex research, gather data, and prepare department summaries and reports.
• Support staff by entering data into department recreation management software and/or website as needed.
• Purchase office supplies and maintain supply inventory.
• Assist the director in compiling and analyzing financial and operational reports.
• Assist staff in completing expense verifications to meet University policies.
• Ensure compliance with university policies and federal laws, including FERPA, HIPAA, and Title 42.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Part time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

November 5, 2024

Posting Close Date:

November 12, 2024

Job Requisition Number:

R15855