Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience providing support for mid- to upper-level administrators
Experience working in higher education
Experience that demonstrates knowledge of policies and procedures
Experience using Excel, SmartSheets, or databases

Job Description:

The College of Health and Human Sciences at Iowa State University is seeking an Administrative Assistant II to join our team in providing essential support to our academic leadership. In this pivotal role, you’ll coordinate administrative services for two associate deans, serve as the welcoming face and receptionist for the Dean’s Office, and step in as backup support for the college dean.

Key Responsibilities:

• Support for Leadership: Assist and manage schedules, communications, and projects for two associate deans.
• Student Programs & Scholarships: Play an active role in facilitating our college's graduate and undergraduate scholarships programs, undergraduate research internship program, and foreign travel grants.
• Events & Coordination: Help organize major college events, including convocation and university graduation, ensuring these impactful moments run smoothly.
• Committee Support: Oversee committee rosters and schedules to maintain seamless coordination within the college’s governance structure.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

November 5, 2024

Posting Close Date:

November 11, 2024

Job Requisition Number:

R15854