Office Services Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

EisnerAmper is seeking a highly organized and enthusiastic Office Services Assistant to join our team. This role is central to maintaining a welcoming, efficient office environment while supporting employee engagement initiatives, HR administrative inquiries, and various internal events. You’ll wear many hats, provide administrative support, helping plan team activities, and assist with tax team operations—especially during peak seasons. This is an exciting opportunity for someone who is proactive, portrays a go-getter mentality and eager to provide exceptional service to the firm.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top “Places to Work” awards

  • We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions

  • We understand that embracing our differences is what unites us as a team and strengthens our foundation

  • Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

What Work You Will be Responsible For:

Employee Engagement & Event Planning

• Plan and execute monthly employee engagement activities.

• Organize annual special events such as the Holiday Party, After Busy Season Party, and Kick-Off events.

• Create and maintain shared team calendars.

• Collaborate with Office Operations Managers across locations for company-wide initiatives.

• Be the first point of contact for office specific HR inquiries.

• Support EA Cares and Employee Resource Group (ERG) events.

• Assist with in-office client and marketing events.

• Coordinate town hall planning, including preparing PowerPoint presentations.

• Submit monthly expense reports.

Onboarding & Internal Communications

• Coordinate new hire onboarding: send welcome emails, order badges, liaise with recruiting, and prepare workstations.

• Maintain and update the California office’s SharePoint page.

Office Management

• Provide receptionist coverage as needed.

• Support document handling through tools like DocuSign.

• Manage calendar and assist with meeting scheduling.

• Oversee incoming and outgoing mail and shipping.

• Manage inventory and ordering of office supplies.

• Coordinate office meals during busy seasons and special events.

• Maintain office cleanliness, including running the dishwasher and tidying common areas.

• Perform general clerical and administrative tasks as needed.

Tax Team Support

• Assist the Tax team with administrative support, particularly during busy seasons.

Basic Qualifications:

• High School Diploma or equivalent

• 2 years of experience as a office assistant in a professional setting preferred

Preferred/Desired Qualifications:

• Proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, and Teams

• Experience with Canva or similar design tools is a plus

• Familiarity with SharePoint is preferred

• Notary Public certification is a plus

• Experience with administrative and clerical procedures

• Strong organizational skills and ability to follow through on pending open tasks

• Excellent written and verbal communication skills

• Good time management skills

• Able to contribute positively as part of a team, helping with various tasks as required

• Ability to balance multiple priorities and complete assignments within time constraints and deadlines

• Ability to quickly adapt to changing client and business dynamics

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