Administrative Assistant

Description

Join our Team! Leland Management is seeking an Administrative Assistant for one of our communities in the Melbourne, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is part-time with competitive pay.

Position Summary:

The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations.

Primary Responsibilities:

Administrative Support:

• Manage calendars, appointments, and schedule meetings for staff.
• Handle incoming calls, emails, and inquiries from residents and vendors.
• Prepare and distribute correspondence, notices, and newsletters.
• Help reorganize or set up furniture after an event or for an event.

Document Management:

• Maintain organized filing systems and resident databases.
• Assist in preparing and distributing meeting agendas, minutes, and other documents.

Meeting Coordination:

• Organize and prepare materials for board meetings, committee meetings, and resident gatherings.
• Arrange meeting venues, equipment, and catering as necessary.
• Record and distribute meeting minutes and follow up on action items as directed.

Community Relations:

• Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.
• Coordinate community events, activities, and communications to promote resident engagement.
• Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.

Compliance and Enforcement:

• Support the CAM in enforcing community rules, regulations, and bylaws.
• Assist in documenting and tracking violations, warnings, and enforcement actions.
• Communicate with residents regarding compliance issues, notices, and follow-up actions.

Requirements

Qualifications:

• Strong administrative, organizational, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Prior experience in an administrative support role preferred.