Office Administrative Specialist - Warehouse

Office Administrative Specialist - WarehouseSeattleOutsourcedProcurement / Trade / Transportation / Logistics - Corporate function / SupportResponsibilitiesPlease note that you will be engaged through our third party vendor for this position. Location: Warehouse in Chicago, USA Hourly rate: $25/hr - $30/hr Position Overview: As an Office Administrative Specialist, you will be responsible for the daily administrative management of the warehouse, ensuring efficient and smooth operations. You will directly support the Warehouse Manager by handling tasks such as personnel recruitment, attendance management, procurement of supplies, equipment maintenance, and external coordination, providing solid logistical support to the warehouse team. Key Responsibilities: - Manage the recruitment, interviewing, onboarding, and offboarding of temporary warehouse workers to ensure timely fulfillment of staffing needs. - Oversee the employee attendance system, including recording and reviewing working hours, and addressing attendance discrepancies and payroll-related matters. - Procure office supplies, warehouse materials, and equipment, maintain inventory records, and control procurement costs. - Coordinate regular maintenance, repairs, and updates of equipment to ensure proper functioning. - Serve as the primary point of contact for communication and coordination with external parties, such as government agencies, suppliers, and outsourcing labor companies, handling related documents and permits. - Assist with other administrative tasks, including document filing, meeting arrangements, and office environment maintenance.Qualifications- Associate degree or higher; preference given to degrees in Administration, Human Resources, Business Management, or related fields. - Bilingual in English and Chinese. - At least 2 years of experience in administrative or office management; candidates with a warehouse, logistics, or manufacturing background are preferred. - Proficient in Microsoft Office Suite (e.g., Word, Excel, PowerPoint); familiarity with attendance or procurement systems is a plus. - Excellent communication skills and teamwork spirit, with the ability to collaborate effectively with teams in both China and the US. - Detail-oriented with strong problem-solving and multitasking abilities, adaptable to a fast-paced work environment. - Familiar with local labor regulations.Apply