Accounts Payable Coordinator

Role Summary: 

Cloud5 is seeking a detail-oriented Accounts Payable Coordinator to support day-to-day AP operations including invoice processing, vendor communications, expense tracking, and system accuracy. The ideal candidate is technically strong, especially in Excel, and brings 1–2 years of experience in accounts payable or billing. Experience with NetSuite is a major plus. This role is based in our Springfield office with a hybrid work environment preferred, though remote candidates will be considered. 

Key Responsibilities: 

• Route and track incoming invoices for internal approval using AP workflows 

• Accurately enter invoice and general ledger data into the accounting system 

• Ensure correct coding and cost allocation for all bills and expenses 

• Review vendor statements and reconcile discrepancies 

• Maintain communication with vendors to resolve billing or payment issues 

• Process and audit employee expense reports in compliance with company policies 

• Reconcile credit card statements and monitor corporate spending 

• Generate purchase orders as needed 

• Assist with special projects, reporting, and financial audits 

• Support overall optimization of financial processes and controls 

Required Qualifications: 

• 1–2 years of experience in accounts payable, billing, or general accounting 

• Proficient in Microsoft Excel (including pivot tables, vlookups, and data formatting) 

• Strong attention to detail and organizational skills 

• Comfortable handling multiple tasks and shifting priorities 

• Clear and professional communication skills 

• High school diploma or equivalent 

Preferred Qualifications: 

• Experience using NetSuite (strongly preferred) 

• Associate’s degree or relevant certification in accounting or finance 

• Exposure to B2B environments, telecom, or internet services 

• Ability to work independently and take ownership of assigned tasks 

PHYSICAL DEMANDS / REQUIREMENTS: 

Ability to continuously sit. 

DESCRIPTION OF WORK ENVIRONMENT: 

Works in a hybrid office/home environment.  Typical hours are 8:30am – 5:30 pm ET; overtime is required as needed. 

Cloud5 Communications is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We will never request a fee or payment from candidates. Please do not provide any personal or financial information to anyone you suspect of recruitment fraud. 

How to Identify Recruitment Fraud:

• You receive a message on WhatsApp or another online messaging platform
• You are asked to provide a fee or payment (we will NEVER request payment from candidates)
• Our email communication will only ever come from a @Cloud5.com domain or @msg.paycomonline.com domain. We will never contact you through Gmail or any other free online mail service
• Cross reference the recruiter’s name and contact information on LinkedIn or by contacting corphr@cloud5.com
• If you are still unsure call 1 (877) 241-2516