Accounts Payable Associate

Description

Position Highlights:

• $18-$21/hr
• Monday - Friday, 8am to 4pm
• Full benefits including 401k match

About Us:

With Precision Pipeline Solutions in New Windsor, New York, you’ll be working for one of the nation’s fastest-growing private companies in the natural gas and electric utility contracting industry. Our mission at PPS is to be the premier provider of the development and implementation of single source, multi-dimensional, problem-solving techniques, driving the most effective solutions to our utility clients. Our customers will choose us because of our diverse expertise, quality workmanship and reputation to provide the utmost degree of value.

Position Summary:

The Accounts Payable Specialist is responsible for managing financial transactions related to vendor payments and expenses. The candidate will provide financial, administrative and clerical support by ensuring payments are received, processed, verified and reconciled. 

Responsibilities:

• Verify approvals and analyze general ledger coding on all invoices received
• Enter invoices into SAP accounting system
• Match purchase orders to invoices
• Reconcile invoices to vendor statements received, contacting vendors as needed
• Assemble weekly Accounts Payable Aging reports when directed
• Assist with verification of virtual check payments to ensure accuracy
• Resolve discrepancies on invoices, statements, payments, credits and other documentation 
• Ensure credits are received on items returned, initiate disputes with vendors
• Work with Accounting staff to issue stop-payments on checks
• Follow up with Project Managers as needed for invoice approval and prompt invoice entry
• Tag invoices in the system that are missing sales taxes
• Provide exceptional records management relative to the AP function
• Follow proper records retention procedures, work with outside storage company
• Share responsibility for central AP email database with colleagues

Qualifications:

• 1-3 years of AP processing experience required
• Proficiency Microsoft Office suite, especially Excel
• Excellent data entry and communication skills