Accounts Payable Administrator

Job Title:                    Accounts Payable Administrator

Reports to:               CFO & Controller

Location:                   El Cajon, California

FLSA Status:             Full-Time / Non-Exempt

COMPANY OVERVIEW

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

SUMMARY

The Accounts Payable Administrator is an entry level position for a developing Accounting professional providing administrative support to the CFO & the Controller. The Accounts Payable Administrator will be responsible for processing invoices. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting software, approve and pay invoices.
• Organize and maintain A/P records.
• Help Controller with A/P accrual at month’s end.
• Close A/P cycle timely in order to help with monthly accounting close.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 0-2 years working in an administrative job, supporting management.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

REQUIRED SKILLS

Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.

• Must have experience with accounting software.
• Accounts payable experience a strong plus
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is