Administrative Assistant

Join an Established and Growing Business! Showcase your skills with a company committed to providing services ON TIME, ON BUDGET, DONE RIGHT, and DONE SAFELY. At SpecSys, we offer exciting, challenging work tailored to your strengths, along with opportunities to make an impact. Learn more about us at specsys.com and apply today!

SALARY RANGE: $22.00 - $34 per hour

BENEFITS & PERKS: Medical, Dental, & Vision Insurance; HSA/FSA options, Accident & Critical Illness Insurance; Short- and Long-Term Disability; 401(k) with Employer Match; Term Life Insurance; Employee Assistance Program; Employee-of-the-Month and Year, On-site Welding Training and Certifications; RITALKA University; Employee Luncheons; Company Picnic; Community Volunteering.

The Administrative Assistant performs administrative and office support activities. Deals with a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

What does the Administrative Assistant do at SpecSys?

• Independently able to create presentations using PowerPoint once data is handed off.
• Respond professionally and timely to all emails and phone calls.
• Maintain confidential and sensitive business, financial, personnel, and legal information with the highest level of discretion.
• Serve as a liaison between executives, employees, customers, vendors, and business partners while fostering professional relationships.
• Assist with special projects, research, data collection, and report preparation as directed by executive leadership and independently create excel files from raw data.
• Support office operations by coordinating supplies, services, and administrative processes as needed.
• Assist with client sourcing and marketing campaigns online and via social media.
• Process and perform data entry to maintain accurate electronic and paper filing systems.
• Maintain organized records and ensure documents are complete, accurate, and readily accessible.
• Assist with printing, sorting, and filing projects, both routine and ad hoc.

What are we looking for in a great Administrative Assistant?

• Demonstrates reliable attendance and punctuality.
• Strong written and verbal communication skills, including proper grammar, spelling, and punctuation.
• Knowledge of general office practices, procedures, and equipment.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to understand and follow verbal and written instructions.
• Strong attention to detail and organizational skills.
• Self-motivated with the initiative to ask questions, solve problems, and work independently.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• PHYSICAL DEMANDS: The physical demands and work environment are that which are typically found in an office, with the potential for occasional lifting up to 40 lbs.
• High School Diploma or general education degree (GED).
• 2+ years of experience.

OR Any combination of education and experience that would provide the required skill and knowledge for successful performance would be acceptable.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

SpecSys Overview

When it comes to recruiting, many companies focus on an applicant's faults - what doesn't fit, what experience they don't have, etc. Our philosophy is different in that we are actively looking for a reason to hire someone. SpecSys is a full-service provider that offers project management, engineering, and manufacturing for fast-track projects, systems, and products with a main focus on large mobile equipment - if it moves and it's big, we can do it! At SpecSys, we take safety and quality very seriously. We want our employees to go home in the same way they arrived