APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Agricultural Sciences Fruit Research and Extension Center located in Biglerville, PA is hiring a dedicated and detail-oriented Administrative Assistant, Senior Support, to oversee critical administrative functions. The Administrative Assistant supports the Center Director, is responsible for budgetary operations, department level human resources, manages student graduate house, and is responsible for overseeing all administrative duties of the Center. This position is located in Biglerville, PA and is not eligible for remote work. 

Representative Duties:

• Plan, organize, support, and coordinate daily office activities and administrative processes within Center 

• Serve as a member of the administrative team 

• Work daily with Farm Manager to solve a variety of issues 

• Collect, organize, research, and analyze information and data to prepare reports 

• Perform Unit level HR work including posting and advertising of positions, coordinating the hiring process of wage payroll employees 

• Compose, review, and distribute internal and external communications 

• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections 

• Monitor and maintain grants and funds for all faculty members 

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures 

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized 

• Coordinate work assignments of department/unit support employees to ensure efficient workflow and processes 

• Interview, train, supervise and direct the work of other support staff, students, and wage payroll personnel 

• Coordinate industry field day events including meeting logistics, scheduling, material preparation, and agendas 

• Oversee coordination of projects, special events, and/or programs 

Education and Experience: 

Minimum requirements for this position include an associate degree or higher plus four years of related experience, or an equivalent combination of education and experience. 

Required Experience/Skills: 

• The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative. Excellent communication, attention to detail, organization, interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment. 

• In-depth experience and understanding of the administrative tasks associated with