Administrative Assistant

Description

HRG is an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm.   

We are actively seeking an enthusiastic and detail-oriented Administrative Assistant in our Morgantown, WV office. This position will have some work from home flexibility once the candidate has been fully trained. As an Administrative Assistant with HRG, you will be responsible for a variety of administrative support functions for engineering projects and business community involvement and engagement including but not limited to:

• Distributing incoming mail, interoffice mail and overnight packages
• Preparing outgoing mail, certified mail and overnight packages
• Providing administrative support to and cooperating with administrative professionals in other regional PA offices
• Copying various documents and performing record keeping functions in accordance with HRG’s standard procedures
• Maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory
• Coordinate with external vendors to execute promotional events and campaigns
• Preparing and processing bid and construction documents with guidance from engineering staff.
• Prepare and process Task Orders for new projects 
• Assisting with preparation of letters, reports, marketing packages, letters of qualifications, proposals, PowerPoint presentations, project manual preparation and assembly
• Electronic and hard document filing
• Tracking and documenting staff licensures, organizational dues
• Assist with setting up new clients and projects; Experience with Deltek Vision or VantagePoint is preferred
• Assisting with recording and distributing meeting minutes
• Driving company vehicle to deliver plans, documents and supplies within the area served by the Morgantown, WV office
• Assist with vehicle fleet maintenance
• Assist with organizing office and team building events
• Supporting Assistant Vice President in various business activities including:

               o Coordinating marketing initiatives

               o Scheduling involvement and participation in Chamber of Commerce and other industry organization events

               o Tracking and monitoring company sponsorships of industry and community events

Requirements

• Associate’s Degree in Business or Secretarial Science, BSc/BA in Business, Marketing, or Communications preferred
• 0 to 2+ years of administrative experience supporting multiple managers and/or projects
• Outstanding organizational, multi-tasking and communication skills
• Ability to prioritize and meet deadlines
• Ability to work independently with minimal direction
• Must be detail-orientated and possess excellent proofreading skills
• Proficient in Microsoft Office Suite including Outlook, Word and Excel
• Legal right to work in the U.S.

Life at HRG

Are you a creative problem solver who wants to make a difference in people’s everyday lives? Find out why it’s #Good2bHRG :

• Work with Purpose & Impact: Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well-being, connect people and places, and build strong economies in the community around you.
• 100% Employee Ownership: Every member of the team shares in the firm’s financial success through the company-funded employee stock ownership plan (ESOP), but ownership means so much more to us at HRG. It’s about communicating transparently, being accessible, and empowering everyone to contribute their ideas. 
• Bright Opportunities for Growth: HRG has experienced steady annual growth over the past decade, adding new services and new territories across the tri-state area.  We have a detailed path to continue that growth in the decade to come, and our people are the foundation of that plan. We provide ample training, mentorship, and peer networking opportunities, so you can continue to evolve your skills and take on new challenges. We also provide generous reimbursement for continuing education, licensure and certifications, and professional memberships.
• Freedom and Flexibility to Define Where and When You Work: You have many goals: professional and personal. At HRG, yo