Administrative Coordinator

Job Title: Administrative Coordinator

Department: Administration

Reports To: Director of Finance & Administration

Supervises: N/A

FLSA Status: Hourly, Non-Exempt

Why the Colorado Convention Center is a great place to work:

· $500 Signing Bonus at successful completion of 30 days of service, additional $500 bonus upon successful completion of 90 days of service!

· Generous Paid Time Off and Holiday Pay

· Health, dental, vision insurance, eligible upon hire

· 401(k) investment plan, with a discretionary employer match of up to 3%

· Healthcare reimbursement and flexible spending plans

· Employer-paid and supplemental life insurance

· Short- and long-term disability insurance available

· RTD Eco Pass: As a Full-time employee the Colorado Convention Center currently offers an RTD Eco Pass.

· Employee assistance program

Compensation: Compensation is dependent on experience and ranges from $27.00/hourly to $29.00/hourly.

General Summary:

This position performs a variety of functions in support of CCC Executive Administration offices. It is responsible for managing the day-to-day office operations of the administration offices, including the front desk, main telephone switchboard, onboarding of intermittent team members, and general office duties. This position also provides executive-level administrative support to both the General Manager and Director of Finance and administration.

Primary Duties and Responsibilities:

• Administers and performs day-to-day administrative and clerical functions for the General Manager and Director of Finance & Administration.

• Greet, welcome, and log-in guests to the Administration Building at the Center.

• Answer, screen, and correctly route all calls received at the main line for the Center.

• Manages the administrative office area and associated facility offices; coordinates maintenance for all electrical, telecom, housekeeping, and carpentry needs.

• Supervises the maintenance and alteration of office areas and equipment and layout, arrangement, and housekeeping of office facilities.

• Coordinates and schedules meetings with the Executive Team, Partners, and other key stakeholders.

• Assist with onboarding of intermittent team members.

• Maintains break room supplies and inventory.

• Maintain office supplies, manage office equipment, and ensure offices are well-organized and efficient.

• Set up and take down of Conference Rooms.

• Read, sort and date incoming mail. Ensure that outgoing mail is delivered in a timely manner. If necessary, route mail to specific services and follow up on timely delivery;

• Receive and record deliveries to the office and/or individuals within the office and route them accordingly to the proper recipient;

• Assist with special projects and initiatives, as needed, including research, data analysis, and report and deck preparation.

• Performs other job-related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• High School diploma or G.E.D.

• A minimum of one - two (1-2) years administrative experience

Skills and Abilities:

• Ability to prioritize tasks and to organize time to complete tasks in scheduled times

• Good communication, problem-solving and organizational skills

• Excellent customer service and public relations skills

• Must be able to execute tasks in an ethical and fair manner

• Handle sensitive information and matters with the utmost discretion and always maintain confidentiality.

• Demonstrate excellent communication (verbal and written) and interpersonal skills among all levels of staff and clientele

• Must be detail-oriented, self-motivated, and flexible to change

• Excellent record of dependability and reliability

• Ability to speak, understand, and read standard English

Computer Skills:

• To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, and PowerPoint

Certifications, Licenses, Registrations:

• Position may require certifications by law and/or job assignment

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