Sr. Administrative Assistant, Research

The Role:

Moderna is seeking a Sr. Administrative Assistant to provide critical, timely support to senior leaders within Research.  This is an on-site position located at our Cambridge campus. The Sr. Administrative Assistant performs extensive coordination and communication both within Moderna and with outside parties, working with information that is of a critical and confidential nature. Significant initiative, self-direction and collaboration are required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to work effectively in a fast-paced, ever-changing corporate environment is critical to success in the position.

Here's What You’ll Do:

• Proactively manage calendars and provide scheduling support for assigned executives

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need for re-prioritization

• Manage travel arrangements (domestic/international)

• Manage standing meetings and off-sites with leaders’ teams as required

• Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings

• Regularly review upcoming commitments with assigned executives to ensure their availability and preparedness

• Analyze needs and problems to determine appropriate approach and priorities in collaboration with senior leaders, their teams and administrative colleagues across functions

• Prepare expense reports and approve online expenses, time off submittals and Workday actions as assigned

• Provided Cambridge site support as needed (events, coordination of meetings, administrative tasks, etc.)

Here’s What You’ll Bring to the Table:

• High school diploma with 5+ years of experience providing administrative support to senior leaders in a corporate or academic environment.

• Proven ability to take initiative, determine priorities, respond in a timely fashion and exercise good judgement

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition gained from experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint)

• Ability to use generative AI Chatbots such as GPT

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

• This position is site-based, requiring you to be at Moderna’s site full-time. This position is not eligible for remote work.

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our US benefits and global well-being resources are designed to support you—at work, at home, and everywhere in between.

• Best-in-class healthcare coverage, plus a suite of voluntary benefit programs to support your unique needs
• A holistic approach to well-being, with access to fitness, mindfulness, and mental health support
• Lifestyle Spending Accounts to personalize your well-being journey
• Family planning and adoption benefits
• Generous paid time off, including vacation, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investment opportunities
• Location-specific perks and extras

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.  

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. 

We are pro