Sr. Grants & Contract Analyst

The Johns Hopkins Center for Communication Programs (CCP) seeks a Sr. Grants & Contracts Analyst. The Sr. Grants and Contracts Analyst will provide dedicated, independent, professional level sponsored funds management for more than 80% of time with specific responsibility for post-award functions from various donors that includes but may not be limited to: budget distribution and reporting, account maintenance/reconciliation and oversight, billing/invoicing, e-form setup/LOE tracking, effort reporting, cost transfers, invoice payments, subrecipient management, compliance and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

As a member of the Finance Unit, the employee will provide support to various groups and individuals within the organization who rely and benefit from financial information to make informed business decision through financial analyses (ie. current policies and processes, actual performance vs budget, etc), preparation of financial data for distribution to management, as well as donors. Specific responsibilities include assisting the Finance and project teams in the monthly reviews, budget tracking and monitoring, compliance issues, overseas operational issues, travel oversight, procurement processing and management of the annual budget process, and forecasting. This position also offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn’t exist. These grants, contracts and awards may involve highly detailed budgets, multiple projects, funding streams, and subawards. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities

Compliance

• Understand and properly apply institutional and sponsor policies for post-award grant process.
• Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines.
• Demonstrate knowledge of and advise the teams on federal travel regulations, if applicable, review expense reports and airfare for compliance and accuracy.

Sponsored Management

• Independently reconcile monthly financial statements for assigned accounts according to University guidelines.
• Monitor the expenditure of funds to ensure adherence to award document and University guidelines.
• Conducting desk reviews and processing of field expenses made through the remote imprest (QB).
• Create medium complexity trackers or maintains utilization of complex tracker to monitor the expenditure of funds to ensure adherence to award document and University guidelines.
• Responsible for helping with field support activities. This includes helping to facilitate rent payments for field staff, coordination of field workshops (i.e., payments for venues). etc.
• Review, edit, and approve vendor contracts and modifications. Approve payments according to procurement guide thresholds. Conduct in-country procurement training to field staff.
• Comply with the University guidelines for Effort Reporting. Review each IO monthly for proper effort allocation. Identify and report discrepancies. Pre-review effort forms for assigned staff and follow up on certification.
• Demonstrate high proficiency in reporting and forecasting/projecting, using advanced excel skills and formulas to create reports of complex data in a digestible format.
• Oversee and direct all aspects of medium complexity award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Work closely with program teams to develop annual workplan budgets and subsequent expenditure tracking tools to meet both program and funder requirements. In the cases of PEPFAR funded projects, be familiar with PEPFAR reporting requirements and develop budgets and tools with those requirements in mind.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Provide information and direct assistance required to complete contract and gran