Project Coordinator

Department: Rebates & Incentives

Employment Type: Full Time

Location: Romania

Description

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

We are seeking a detail-oriented and proactive Project Coordinator - Rebate Specialist (Mid Level) to join our growing team in Bucharest.

Key Responsibilities

• Support end-to-end project execution from initiation through close-out.
• Verify rebate eligibility and ensure compliance with program requirements.
• Collect and organize required documentation from clients.
• Assist with equipment procurement activities.
• Coordinate construction schedules and support project logistics.
• Oversee equipment commissioning and ensure completion of start-up processes.
• Complete all project close-out tasks and documentation requirements.
• Monitor and track project progress, providing regular updates to internal and external stakeholders.
• Collaborate with utility providers to manage rebate applications and resolve program-related issues.
• Work closely with Sales and the Rebate Manager to confirm eligibility criteria and ensure smooth submission of applications.
• Contribute to process enhancements and continuous improvement initiatives.
• Prepare documentation for rebate submissions and project close-out packages using data from estimates, RFPs, and proposals.
• Attend and participate in webinars, program briefings, and meetings with rebate program representatives.

Skills, Knowledge and Expertise

• Proficiency with the Microsoft Office Suite, with a strong emphasis on Excel for data analysis, reporting, and documentation.
• Hands-on experience with CRM systems, particularly Jira and/or Salesforce, with the ability to manage workflows, track progress, and maintain accurate records.
• Strong verbal and written communication in English (B2 level or higher).
• Excellent time management and multitasking abilities.
• High attention to detail and accuracy.
• Adaptable, organized, and deadline-driven.
• Fast and effective problem-solving skills.

Work schedule:Monday - Friday from 15:00 till 23:00 

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
•  Medical Insurance (MedLife) – subject to successful completion of the probation period; 
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.