Project Coordinator

Job Title: Project Coordinator

Department: Solutions Group

Job Summary:

We are looking for an organized and self-motivated individual to join our team as a Project Coordinator. The Project Coordinator plays an essential role in reviewing invoices and payments due for our clients and assist with client communication. If you have previous experience in an administrative role (knowledge of the elevator industry is a plus!) and want to make the next step in your career, apply to work with Lerch Bates today!

Company Insight:

Lerch Bates is the global multidisciplinary technical consultancy, saving time and money for those designing, modernizing, investigating, or managing buildings. From risk to ROI, schedule to sustainability, Lerch Bates’ suite of services helps you plan the future of your building at every phase of the building lifecycle. As your partner in finding the best technical outcomes for your project, we ensure functionality, safety, and value work together.

We simplify the path to the best technical expertise for the built environment anywhere in the world. Lerch Bates offers integrated specialties, including vertical transportation, logistics, enclosures & structures, forensics, and multidisciplinary building lifecycle services that optimize performance from design, construction, and management to forensic investigation, repair, and modernization.

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Collect information/data from customers and clients and entering data into a central database.
• Catalogue the data with appropriate tags for ease of reference.
• Perform quality assurance and high-speed data entry to ensure documents are completely and efficiently captured and images and indexing are accurate.
• Audit inbound invoices/proposals against executed agreements and internal monitoring tools to verify that all charges are valid. 
• Maintain an up-to-date portfolio of elevator certificates, inspections, invoices, payments, and other correspondence.
• Conduct independent research and reviews through client files, state databases, reports, and invoices.
• Provide direction of next steps to clients, vendors, and the authority having jurisdiction (AHJ) for several different properties/elevator units.
• Coordinate resolutions to closure between internal Project Managers/Consultants and external contractors/vendors.
• Track resolutions and perform detailed data entries into our internal database and external client systems.
• Ensure a functioning, well-run electronic, paperless office.
• Adhere to all company policies, procedures, and business ethics codes.
• Perform routine office filing.

What You’ll Bring:

• A High School Diploma
<