Senior Associate, Events & Engagement

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s diversity and creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Senior Associate, Events and Engagement:

Reporting to the Vice President and supporting the Events & Engagement team, the Sr. Associate collaborates with multiple internal departments and external stakeholders to oversee all project administrative responsibilities and offer hands-on support in the planning and onsite execution of organizational meetings, conferences, events and deliverables required of the LA28 Olympic and Paralympic Organizing Committee, the U.S. Olympic and Paralympic Properties (USOPP) and Team USA Partners. 

 

The LA28 Events and Engagement team works cross-functionally with all LA28 and USOPP functional areas, operating in an internal agency role within the organizing committee to ensure that each team’s meeting and event logistic needs are met. From venue selection to vendor contracting and onsite production, the team manages all logistical details and makes best efforts to deliver event solutions that feature inclusive and accessible design, sustainability measures and economic impact through the engagement of local, small and diverse vendors whenever possible. Examples of events for which the team is responsible include the annual USOPP partner summit, LA28 hotel summit, external stakeholder educational conferences and briefings, LA28 board meetings, all-staff meetings, International Olympic and Paralympic Committee visits, meetings and more. 

 

Key Responsibilities:

• Management of all department event-related administrative operations, including: 
  • Uploading vendor contracts into the LA28 online system; tracking and management of communication between internal legal team and external vendors throughout contract negotiation and execution 
  • Collaboration with LA28 procurement and finance teams to manage onboarding, purchase order requisitions, invoice submission and payment for all event vendors 
  • Collection of vendor certificates of insurance and management of all event files and documentation 
  • Management of weekly event status reports