AP Specialist, Vendor Maintenance (Onsite based in Frisco, TX)

The Accounts Payable Specialist, Vendor Maintenance is responsible for the review and entry of AP Vendors.

• Ensure approved Vendor Add and Vendor Change requests and all required supporting documentation are obtained.
• Work directly with vendor qualification and compliance departments to resolve issues.
• Work with IT on vendor master clean up as needed.
• Has the knowledge to determine what is considered taxable income for 1099 reporting.
• Ensure vendor tax identification numbers are obtained on IRS Form W-9 and are entered in the payable system.
• Use the IRS TIN matching website as needed to validate vendor name/tax information.
• Assist with year-end processes of issuing Form 1099s and corrections.
• Monitor the vendor maintenance email box to provide a timely and accurate response to customers.
• Other duties and/or special projects may be assigned to meet business needs.
• Work as a team helping absorb workload responsibilities when employees are out of the office.

Qualifications:

• High School diploma or GED required.
• Minimum of 2-3 years accounts payable experience preferred.
• Ability to interact and respond professionally to complaints and inquiries from coworkers, management, and customers.
• Ability to work both independently and in a team setting; be a self –starter as well as be flexible and adaptable in a fast-paced and changing environment.
• Effective time management, excellent organizational and communication skills, both written and oral.
• Ability to analyze problems, to compile data, to determine facts and reach a logical conclusion.
• Knowledge of various software (Microsoft Word, Excel, Outlook, PowerPoint, Internet software, etc.).
• Knowledge of Account Payable processes preferred.
• Effective time management, organizational and communication skills, both written and oral.
• Ability to analyze problems, to compile data, to determine facts and reach a logical conclusion.

Tenet Healthcare complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.

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• Process and review incoming invoices, verifying accuracy, completeness, and adherence to company policies and procedures.
• Match invoices with purchase orders and receipts to ensure proper authorization and receipt of goods or services.
• Code and enter invoices into the accounting system, ensuring appropriate general ledger account allocation.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.
• Prepare and process payments, including checks, wire transfers, and ACH transactions, in a timely manner.
• Respond to vendor inquiries and resolve payment-related issues or disputes in a professional and timely manner.
• Maintain accurate and up-to-date accounts payable records, including vendor files, payment documentation, and supporting documentation.   
• Assist in month-end and year-end closing processes, including accruals, account reconciliations, and financial reporting.
• Collaborate with cross-functional teams, including purchasing, receiving, and accounting, to ensure smooth invoice processing and payment workflows.
• Stay updated with industry trends and best practices related to accounts payable processes and systems.
   

• •   High school diploma or equivalent; associate's or bachelor's degree in accounting or finance is preferred.
• Minimum of 2 years of experience in accounts payable or a similar role.
• Strong understanding of accounts payable principles, processes, and best practices.
• Familiarity with accounting software systems; experience with SAP or Oracle is a plus.
• Proficient in data entry and attention to detail to ensure accuracy in processing invoices and payments.
• Knowledge of basic accounting principles and general ledger account coding.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively interact with vendors and internal stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.
• Understanding of compliance requirements and regulations related to accounts payable processes.
• Proficiency in Microsoft Excel and other relevant office software applications.
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