Accounts Payable Clerk

The Accounts Payable Clerk manages the college’s outgoing payments, verifying invoices, reconciling statements, and processing payments to vendors. The position ensures accurate and timely payment of bills, maintain financial records, and assist with audits.

 

QUALIFICATIONS: 

• Minimum of two years of college or two years of related experience
• Experience with ERP/accounting systems

 

REQUIRED SKILLS/ABILITIES

• Knowledge of accounts payable workflows, purchase orders, and invoice processing
• Proficient in Microsoft Office Suite and Excel (e.g., data sorting, filtering, VLOOKUP, pivot tables)
• Good verbal and written communication skills
• Excellent attention to detail and organizational skills 
• Ability to maintain confidential and meticulous records
• Must be reliable and extremely trustworthy

 

DUTIES AND RESPONSIBILITIES

1. Review, verify, and process invoices accurately and timely 
2. Match invoices with purchase orders and receiving notifications
3. Reconcile vendor statements and resolve invoice discrepancies or payment issues
4. Prepare and process weekly check runs, and ACH payments 
5. Respond to supplier inquiries and maintain good relationships with suppliers
6. Support internal departments by providing invoice and payment information 
7. Maintain organized and up-to-date electronic filing systems for invoices and financial documents
8. Perform other duties as assigned by the Controller

 

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer

 

APPLICATION

Interested candidates should attach and submit the following;

• Job Application at www.northwestms.edu 
• Resume
• Three (3) Professional References (Name, Phone Number and Email)