Accounts Payable Specialist

JOB DATA 

 

JOB TITLE: AP Specialist  

DATE:  

BUSINESS UNIT and/or DEPARTMENT:  PremiStar North / Legacy

SALARY GRADE:  (compensation team to determine) Overtime Eligibility:  (compensation will determine)

 

 

Reports To: BU Controller 

Direct Reports: NA 

 

JOB SUMMARY: 
 

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing and posting of payments received and preparing deposits for processing. The AP specialist plays a key role in supporting the company’s financial operations.  

 

RESPONSIBILITIES: 
 

• Process and verify a high volume of invoices daily (100+), ensuring proper documentation, coding, and approvals prior to payment. 

• Route construction invoices to project managers and service invoices to the service department for timely approval. 

• Maintain accuracy and compliance in all A/P data entry, correcting discrepancies and ensuring proper general ledger coding. 

• Review vendor reports and select appropriate vendors to meet budget requirements for weekly check runs. 

• Perform weekly check runs, post ACH payments, and transmit payments to the bank. 

• Print, obtain signatures, and distribute checks as required. 

• Post recurring expenses such as insurance, leases, and utilities. 

 

• Approve weekly checks within the bank platform and maintain payment documentation. 

• Respond promptly to vendor inquiries via phone and email regarding payment status. 

• Set up new vendors in the system, ensuring all W-9s and certificates of insurance (COIs) are collected and current. 

• Complete vendor credit applications and process employee reimbursements. 

• Review vendor statements to ensure all invoices are entered and paid accurately. 

• Serve as a liaison between corporate and branch accounts payable departments. 

• Maintain and organize A/P reports, spreadsheets, and files for audits and internal reviews. 

• Assist with monthly closings, account analysis, and other financial reporting as needed. 

 

• Provide invoice copies and documentation to project managers, service departments, and vendors as requested. 

 

 

MINIMUM AND/OR PREFERRED QUALIFICATIONS:   

 

EDUCATION: 

 

• High School Diploma or GED equivalent 

• Associate degree or higher in Accounting or Finance is a plus

 

EXPERIENCE:  

 

• 3 or more years of Accounts Payable experience is preferred 

 

CERTIFICATES, LICENSE