Tribal Council Offices - Tribal Council Secretary (MUST BE A PUYALLUP TRIBAL MEMBER)

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.


Open: May 1, 2025 Close: When Filled
Job Title: Tribal Council Secretary Department: Tribal Council Offices
Reports To: Lead Tribal Council Secretary Hours: 40 Hrs/Wk – Full Time
Salary: Based on Salary Matrix+Benefits Requisition: 632

*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Must be a Puyallup Tribal member
Position Summary:
This position serves at the pleasure of the Tribal Council and provides general office and secretarial support including the recording of minutes of all regular and special meetings of the Puyallup Tribal Council. Keeps official records for the Puyallup Tribal Government. Acts as an intergovernmental liaison with the other governmental offices, entities and Tribal Departments.
Essential Duties and Responsibilities
1. Greets the public by telephone and personal inquiries. Makes referrals and obtains information. Routes telephone calls to appropriate departmental personnel.
2. Assists the public by checking records and files for requested information; provides information and forms to the public as needed.
3. Operates a variety of office equipment including multi-line telephone, copiers, postage meters, facsimile machines, scanners and computers; input and retrieve data and text; organize and maintain disk storage and filing.
4. Collects, logs and routes all mail coming into the Puyallup Tribal Council Offices.
5. Generates purchase orders and check requests as assigned.
6. Prepares Tribal Council meeting agendas.
7. Collects, reviews and logs all incoming agenda request forms.
8. Records regular and special meetings of the Tribal Council when requested and prepares minutes in a timely manner to be submitted to the Council for approval.
9. Maintain a record of the minutes keeping a copy on the computer hard drive. Following set procedure regarding review and disbursement of minutes as approved by Council.
10. Responsible for the highest security of minutes for all Council meetings and confidential information.
11. Routes all documents receiving Council action to the related department.
12. Notifies all departments and/or other organizations of any Council direction and follow up as necessary.
13. Provides back-up for other staff members as needed.
14. Promptly provides information to membership and assists members with the governmental program and procedures either by phone, e-mail or in face-to-face meetings.
15. Assists with the maintenance of records of individual Council members, to include clerical support such as typing letters, memos, reports, bulletins, etc., making copies, filing logging and mailing or distributing documents.
16. Develops Tribal Resolutions and Council intergovernmental correspondences as assigned. Sends approved Tribal Resolutions to the BIA monthly.
17. Collects and processes all Council agenda request forms submitted. Responsible for logging, tracking their progress and close-out of pending agenda items when completed.
18. Keeps an inventory of all office supplies. Makes and maintains records of all department purchases, check requests, and accounts payable vouchers.
19. Initiates and maintains contact with vendor for supplies and services.
20. Maintains inventory of all artwork purchased by Tribal Council.
21. Travels with Tribal Council as needed.
22. Performs other duties as assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Associate's degree (A. A.) or equivalent from two-year college or technical school and two years related experience and/or training in a progressively responsible position. One year of experience must be in a support position to senior management; or satisfactory equivalent combination of education and experience.