Student Employment Administrator

About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.  

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

Reporting to the Executive Director of HR and Payroll, and serving as a key member of the Human Resources Office,  the Student Employment Administrator will support day-to-day operations of student employment to help students as they search, apply, and get hired into student and work-study positions across campus. This position will provide a key administrative role for all aspects of the campus-wide Student Employment program and plays a critical role in aligning student employment opportunities with the institution's strategic plan. The position also ensures that student work experiences are meaningful, compliant and contribute to the student's overall professional development. Responsibilities include managing the daily operations for all student employment onboarding, policies, and procedures. Works directly with staff, faculty, and students on issues pertaining to student employment. Primary collaborators include Human Resources, the Student Financial Assistance Office, the Office of Student Success and Employment Management, the International Education Center, and Career Services.

SUPERVISION RECEIVED: Executive Director of Human Resources and Payroll,

SUPERVISION EXERCISED: Students and temporary employees as assigned.

Salary: $75,000 to $83,000

Position is a grant funded position and governed by the Non-Unit Personnel Policies Handbook

• Oversees the campus-wide student hiring/onboarding process to ensure customer expectations are met and/or exceeded and the program remains compliant with state and federal labor laws. Includes reviewing all onboarding paperwork to ensure all federal and state requirements are followed with respect to I-9 forms, identity verification, and background checks when needed.
• Update Payroll system with new hires, job changes, and contract extensions with help from the HR Assistant, and other HR staff as needed
• Works closely with Student Financial Assistance regarding all work-study hiring.
• As needed, works closely with University staff in Career Development, International Education Center, and Student Financial Assistance
• Assist in developing and maintaining all training materials and language on HR's Student Employment webpage and handouts to ensure continued accuracy.
• Manage review and posting of all student positions in Interview Exchange and advise students and student employment supervisors regarding student employment related processes, issues and opportunities.
• Provide exceptional customer service by researching/answering questions, providing information and ensuring appropriate follow-through and/or resolution, including policy interpretation.
• Responsible for any in person or virtual training to students and hiring managers regarding the hiring process and required paperwork. 
• Responsible for understanding and administering College employment on-boarding standards.