Senior Event Project Manager

ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union.

We are looking for a creative and dynamic team player to fill the position of Senior Event Project Manager. The ideal candidate has an excellent knowledge of event management as well as high-level project management skills; undertakes the full coordination and delivery of complex and large-scale event projects; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially large and demanding event projects; is commercial-minded and solution-oriented; contributes to the preparation of offers for EC FWCs tenders related to events.

Responsibilities:

• Planning and delivery of medium/ large-scale high level event projects for the EU Institutions

• Coordination and management of medium and large-size event projects from A to Z

• Ideas and suggestions for enhanced, connected experiences to audience and stakeholders

• Event concept and format suggestions

• Daily contact with clients (mainly within the EU Institutions)

• Strong and efficient project management skills

• Budget management, monitoring and optimisation

• Coordination with internal creative and production teams involved in event projects

• Coordination with service providers and suppliers

• Day-to-day supervision of project tasks

• Quality control, time, change and resources management of projects

• Sustainable, innovative and inclusive event services

• Preparation of technical and financial offers and contribution to event-related tender offers

Requirements:

• Minimum 7 years of event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission

• Excellent communication and client-oriented skills

• Excellent organisational and planning skills

• Strong project and time management skills (Prince 2 certification will be considered an asset)

• Proven organisation and delivery of complex, medium and large-scale online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and exhibition activities

• Good overview of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Hopin, Sli.do, etc.)

• Ability to manage project implementation teams

• Knowledge of Brussels market and ability to identify and contract event logistics suppliers and venues in Belgium and other EU countries

• Ability to work on the preparation of offers for Request for Services and Tenders/Bids

• Excellent knowledge of English and French (any other language i.e. German will be considered an asset)

• Focus on qualitative, creative and sustainable event services

• Basic knowledge of registration tools like CVENT, Swoogo and B2Match is also an asset

• Strong capacity of managing event projects in parallel, during preparation and implementation.

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Working at ICF

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Brussels, Belgium (BE75)