Manager, Campus Trades

Department

OPS Facilities Building Trades and Campus Services Management

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Summary

Reporting to the Director of Building Trades, this Manager is responsible for leading the 25+ personnel in the Structural Mechanic, Carpentry, Locksmith, and Decorating Shops, and providing technical expertise, budget management and quality assurance oversight to small and large-scale projects involving building envelope, sheet metal and masonry. This role includes the daily assignment of maintenance and operations tasks, material and tool ordering approval, and client interface on project scheduling and closeout of all preventive and corrective maintenance tasks assigned to the aforementioned shops.

Responsibilities

• Manage employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

• Develop, execute and maintain staffing model to ensure assigned Shops are staffed to the appropriate level to meet the required capability and capacity.  Hire, mentor and develop assigned staff.  Responsible for managing the timecard approval process and disciplinary process in accordance with union contracts for all assigned staff.  Responsible for developing and executing task specific safety plans for all assigned shop activities. 

• Manage and provide technical expertise regarding the design and construction of non-capital building envelope and masonry projects.  These projects are triggered by a failure of the system, part of the preventative maintenance program or departmental requests.  Adherence to the allocated budget is a requirement.  All projects must be compliant with all related codes.  Assure schedule, scope, standards, and quality meet University requirements.  Accurate and timely communication between Facilities Services and the department or departments is essential. 

• Responsible for timely execution of feasibility studies and cost studies.  Ability to prioritize based on cost, potential impact of failure, and risk of failure. Demonstrated knowledge of the impact that various types of design may have in future years on the Facilities Services Operations & Maintenance budget.  Ability to differentiate the anticipated operating and maintenance costs and to distinguish between initial as well as long term costs and liabilities between different materials and procedures used on projects.  This includes performing fact finding and analysis to assure sound decisions are made relative to first cost versus life cycle costs.  Has the ability to differentiate between upfront as well as long term costs and liabilities between different materials as well as procedures used on projects.

• Act as the university’s point of contact with local and state government agencies regarding compliance with roofing and façade code issues.  Must know the University’s liabilities and the timelines to repair imminent hazards as well as preventive projects.  Must present the University’s plans for compliance with accurate detail as to work to be done and timeline for Authorities Having Jurisdiction (AHJ) as well as accurate costs for the University.  Must communicate back to the University any changes or revisions required by the AHJ.

• Conducts regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs.  Prepares written reports summarizing findings, and advises management, building users, or others, as appropriate, of findings and recommendations for dealing with problems noticed on inspection.

• Conduct regular communications with internal and external customers and stakeholders ensuring understanding of the project process.  Develop and maintain strong relationships within University community to meet the mission of Facilities Services.

• Maintains Facilities Services philosophies by fostering a spirit of teamwork and cooperation.

• Supervises employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

• Provides training, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

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