Administrative Assistant

Join our Award-Winning Team at HUB International!

When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.

In addition to winning the Gold Stevie Award for Employer of the Year in 2023, HUB is honored to be recognized by Forbes as one of America’s Best Large Employers in 2024.  HUB also won the Insurance Business America’s 5-Star Diversity, Equity, and Inclusion Award for the past two years.  Becoming a part of HUB means that you have the opportunity to thrive in a diverse, entrepreneurial, and fast paced team environment supported by over 19,000 professionals in 600 offices across North America.

We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

What You Bring:

You will be able to actively contribute to our track record of year over year growth fueled by innovative new products and services, mergers and acquisitions, and a great team of people. As part of our talent engine, you will exemplify our strong core values which drive our unique corporate culture. HUB’s entrepreneurial spirit is evident in our people, products and philanthropic initiatives and we are passionate about our talent.

We currently have an opportunity for an Administrative Assistant to join the team in our Hunt Valley, MD office. 

The selected individual will have the opportunity to provide customer service to our staff and to our clients. You will provide administrative support to our team and will help our team build stronger relationships with our clients.

Job Responsibilities:

• Present a friendly, professional image as a representative of the company.
• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Performs other clerical duties as needed, such as typing, filing, photocopying, printing, scanning, etc.
• Receive, sort, date stamp, and route mail or packages to appropriate personnel.
• Prepare and send outgoing mail; maintain postage meter and add funds as necessary.
• Order, receive, and maintain office supplies and marketing materials.
• Coordinate maintenance of office equipment with vendors.
• Maintain the cleanliness of the conference room and break room including trash removal.
• Act as backup support to all departments.
• Update account information and attach documentation in the agency management system as needed. 
• Assist with client review meeting preparation.
• Process client service requests.
• Attend and complete any training sessions or assignments as required.
• Establish and maintain effective professional working relationships with co-workers, and every level of management.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Other responsibilities and projects as assigned by Manager.

Qualifications:

• High School Diploma required; some college preferred.
• Proficiency with Microsoft Office products including Word, Excel, Power Point and Publisher.
• Ability to work both independently and as part of a team.
• Ability to pay attention to detail.
• Ability to solve problems of a difficult procedural, organizational, administrative or technical nature.
• Excellent organizational, interpersonal, communication skills and ability to work in a team environment.

What We Offer You:

At HUB International we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity!

Benefits you may enjoy working at HUB International Mid-Atlantic, Inc:

• Medical, Dental, Vision and Prescription Drug Coverage
• Health Plan Reimbursement Program
• Health Savings Account (HSA)