Senior Associate, Administrative Services

Job Description

The Administrative Associate provides proactive, high-quality, flexible, and reliable administrative support to the Head of Global Clinical Supply (GCS) Planning and Head of GCS Operational Excellence. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members. We are seeking candidates who are proactive, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards.

The primary activities include but are not limited to the following:

• General administrative/clerical duties

• Execute meeting arrangements to include internal and external venues, on site meeting set up and audio-visual coordination, travel (including domestic and international travel support), lodging, meals, etc

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills

• Develop reports, presentations, tables, graphs, and correspondence using appropriate software.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks

• Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow

• Ability to handle and prioritize many simultaneous assignments

• Extraordinary attention to detail, monthly expense reports, monthly org charts.  Scheduling and logistics for department candidates as well as D&I initiatives.  Tracking of several department metrics.

Education:
Required:

• High School Diploma

Preferred:

• Advanced education or certifications such as (e.g., Certified Administrative Professional)

Required Experience:

• Minimum of (4-8) years Administrative Assistant experience.

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• Moderate experience with Concur for travel and expense reporting, Ariba Guided Buying,

• Professional communication skills

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: