Administrative Assistant

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy storage and optimisation technology, including the GEMS Digital Energy Platform.

 

Did you know Wärtsilä has delivered 79 GW of power plant capacity and more 125 energy storage installations in 180 countries around the world?

 

In this fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

 

Job Posting Detail

Wärtsilä is leading the transition towards a 100% renewable energy future. We help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 73 GW of power plant capacity in 180 countries around the world, including 80 energy storage systems?
 

In this era of innovation and fast changing world of energy, we are constantly on the lookout for high performing, future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology - together. Are you ready to take the next step?

 

Administrative Assistant, Energy Business

The Wärtsilä Energy Business – North Region team has a vacancy for a Administrative Assistant

 

Duties and Responsibilities:

• Proactively manage multiple calendars, making decisions on behalf of executives to prioritize calendar requests based on shifting business priorities, helping ensure accurate scheduling and appropriate allocation of time. This includes but not limited to, for meetings: Add agenda, define outcomes, provide notes of the meeting and send those including next steps or action item lists.
• Provide administrative support for multiple team members. Examples include, but not limited to: space planning, maintain team aliases in Outlook, coordinate office moves, order supplies, maintain equipment, coordinate and execute team meeting and morale events.
• Executive-level interfaces within the organization and across the company.
• Help manage the office environment amongst a team of Houston-based colleagues including office supplies, company branded merchandise, and similar as requested. Ship items to team members in remote locations. Also, assist in planning, managing, and hosting remote teams from around the world that will visit this location periodically through the year.
• Coordination of internal and external meetings with various people within the organization and External Partners in both virtual and in-person settings. This includes but not limited to; arranging customer visits at their offices or existing power plants, team meetings for Region North Management Team and the teams within this organization (monthly, quarterly or any other that the team would require), and candidate interviews (align with candidates and interviewers based on their agenda and time zone).
• Support Region North activity with industry events where Marketing is not engaged, including logistics, sponsorship details with the conference organizers, attendance planning and assistance with enrolment and travel.
• Support expense reporting for the Region North team in accordance with the Corporate Travel Policy.
• Manage domestic and international travel plans and agendas through Company travel agent as needed through close collaboration with Global colleagues, mostly in Europe.

 

Desired Education

• Associates Degree or higher in Business Administration or similar field of study.

Desired Skills and Experience

• Support new employee onboarding, by preparing & keeping updated, an online document of training and expectations of new team members, with expectations for new-hire's first day, week. and month, and quarter clearly outlined for the line-manager. Actively assist in securing hardware and software access for new hires and being a resource for new employees as they