Employment Type:

Full time

Shift:

Description:

Primary Purpose - Responsible for assisting with the management of financial activities related to capital projects. Coordinates with IT, Strategy, Facilities, and Construction to ensure Holy Cross Health processes and procedures are adhered to and audit guidelines are followed.

On-Site Position

Minimum Qualifications:

Education

• Requires a bachelor’s degree in accounting, finance, business administration, or related field.

Experience

• Must have at least two (3) years related experience in a healthcare setting.

Skills or Special Abilities

• Must have a solid understanding of accounting and audit principals and Generally Accepted Accounting Principles (GAAP).
• Must have advanced computer skills, including spreadsheet (Excel), database management, and word processing software (Word).
• PeopleSoft Project Costing and Asset Management experience a plus.
• Must have strong tact and diplomacy skills and the ability to communicate with all levels of employees including executive management.
• Must have good oral and written communication skills.
• Must have excellent organizational and time management skills.

Responsibilities

*Assists with the establishment of approved project and equipment budgets in the project activities and asset management systems.  Manages system data, including balances, project start and end dates, and periods of performance.  Reconciles contingency funding.

*Maintains system structure within project activities and asset management systems, including the assignment of project numbers, control numbers, and account categories. Maintains Project Authorizations and other information pertinent to the accounting of projects.

*Reviews all capital projects on a monthly basis, analyzing detailed charges, and ensuring that budgeted amounts are not exceeded. Analyzes commitments by project, and reviews estimated completion dates. Works with leadership to resolve issues/discrepancies.

*Acts as a resource for Facilities and IT project managers for project accounting and related project activities.  Participates in meetings with both IT and Facilities to review and monitor projects.  Facilitates resolution of moderately complex issues with Facilities/IT project managers and financial analysts. *Recommends and implements process improvements to assure consistency in accounting and reporting.  Creates ad hoc reports as needed.

*Capitalizes projects and equipment in a timely manner, assigning appropriate asset lives. Gathers documentation necessary to support capitalization, as appropriate.  Ensures that any late charges or assets are properly capitalized.  Identifies capital equipment within projects that needs to be isolated and capitalized separately from the rest of the project.

*Aids in physical asset inventories if assistance is requested and assures any required adjustments are made promptly in the asset management system.  Assist IT/Facilities in the maintenance of the non-capital asset management system.  Works closely with Biomed personnel to ensure assets are tagged and critical data is captured as the assets are received.

*Accounts for asset transfers, asset disposals, and equipment trade-ins. Creates entries to adjust or write off equipment balances, as needed.

*Processes months end close for both project activities and asset management systems.  Assures required reporting is completed in a timely manner, and reports are distributed as necessary.  Reconcile fixed assets, accumulated depreciation, depreciation expense, and WIP accounts on a monthly basis. Prepare audit schedules for both internal and external audits.

*Contributes with special projects and research, and serves on various committees, as assigned. Performs daily data aggregation for statistical and KFI reporting.

*Performs daily and biweekly duties to support the workforce management system.

*Performs monthly statistical journal entries and analysis.

Job Accountabilities

*Identifies ways to improve work processes and improve customer satisfaction.  Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and HCH.

*Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure.  Integrates knowledge gained into current work practices.

*Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area.  Develops effective internal controls designed to promote adherence wit