Administrative Services Coordinator

Pay Range: $31.52 - $40.98/hr. | $65,563 – $85,232 annual compensation

Job Posting Closing on: Thursday, March 26, 2026 📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Services Coordinator job is available with the City of Fort Worth’s Property Management Department which consists of four divisions including Facilities Management, Fleet Services, Real Estate and General Services. The Property Management Department is a large, fast-paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City’s fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking to hire a highly seasoned and accomplished professional to fill the Administrative Services Coordinator position to supervise, manage and coordinate human resources functions for all the divisions, participate in the preparation and administration of the budget, and supervise staff. The ideal candidate will be an exceptional communicator and collaborator who can build a high level of trust and effective relationships with staff across the department. 

Minimum Qualifications: 

• Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration, Human Resources or related field
• Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area
• One (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Working knowledge of PeopleSoft Human Capital Management, Payroll and intermediate to advanced skills in Microsoft Office products (Outlook, Word, Excel, and PowerPoint)
• Three years of supervisory responsibilities and human resource coordinator activities
• Familiar with methods and techniques used to conduct a variety of analytical studies; experience in mapping work and process flows, and experience in creating policy and procedure documentation

The Administrative Services Coordinator job responsibilities include: 

• Coordinate and assist departmental on-boarding meetings, prepare on-boarding materials for new hires and ensure new hires are trained in time entry
• Oversee and assist with all payroll/timekeeping to ensure employees are compensated in an accurate and timely manner based on hours worked
• Work with management and partner with Human Resources Department staff to ensure proper processes are adhered to for recruitment, terminations, disciplinary actions, Family Medical Leave and Worker’s Compensation cases
• Interpret personnel rules and regulations and provide guidance to supervisors and employees to ensure department-wide consistency in disciplinary actions, and research recruitment and compensation issues to minimize vacancies and ensure equity across the department
• Prepare weekly reports for turnover, absenteeism, Family Medical Leave, disciplinary actions and other pertinent HR information. Research, interpret and analyze data collected and make recommendations, as needed
• Implement Records Management policies; ensure compliance with City policies; and serves as subject matter expert of records retention schedules and challenges to ensure appropriate employee and departmental records are maintained, including medical, disciplinary and other human resource records
• Represent the Department at HR meetings and trainings and act as primary contact for deadlines and assignments as communicated by the Human Resources Department
• Participate in the preparation and administration of the department budget; forecasts funds needs for specific programs or projects; and monitors and approves expenditures

Working Conditions and Physical Demand:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.  

Sedentary Work – Depending on assignment, posit