Administrative Assistant

Application Deadline: 29 March 2025

Department: Design

Employment Type: Full Time

Location: Taylorsville, UT

Description

This position is responsible to assist a Utilities Coordinator on the documentation and preparation of agreements related to relocation of utilities associated with highway construction projects, according to established procedures. We are looking for a self-motivated detail-oriented team player with strong organizational skills and a desire to learn about utility coordination for transportation projects. This position is available for our Clearfield and/or Taylorsville location.

Job Duties

• Scheduling coordinating meetings with utility companies.
• Taking meeting notes and distributing meeting minutes.
• Assist in the coordination for the protection, adjustment, and relocation of utilities.
• Assist in the preparation of utility, cooperative, and betterment agreements and oversee their review, execution and filing.
• Serving as a resource to designers, project managers and consultants for project meeting scheduling and other project-related tasks.
• Maintaining a communication log of correspondence, meetings, and phone calls.
• Updating tracking spreadsheets.
• Completing other duties as assigned.

Qualifications

Education & Experience

• High School diploma or equivalent required
• Associates Degree in Communications or related field preferred
• Prior communication and organization experience is preferred

Skills

• Highly effective communication and interpersonal skills
• Good time management and ability to prioritize
• Proven ability to stay highly organized while coordinating multiple tasks
• Detail oriented and self-starter; can work independently and in a team environment
• Willingness to learn, provide feedback, and receive feedback

Benefits

Avenue offers competitive compensation and benefits including:

• Generous PTO & paid holidays
• Excellent medical, dental, and vision plans
• FSA & HSA options
• Semi Annual Bonuses
• 401(k) matching
• Paid parental leave