Scheduled Hours

37.5

Position Summary

The Administrative Assistant and Receptionist, Advancement Administration will report to the Senior Business Manager and is responsible for the West Campus reception desks and the administrative support of Advancement Administration operations. This position will work closely with and receive direction from the Administrative Coordinators for Office Services. This position is part of a team that is responsible for efficient and organized operations for over 450 staff in University Advancement.

Job Description

Primary Duties & Responsibilities:

Reception and Safety

• Serve as one of the vital communication links for University Advancement internal staff and external visitors.
• Communicate professionally at all times, greet and assist those who call or visit the University Advancement spaces.
• Serve on the Advancement building safety committee.

Conference Room Management

• Serve as the key contact for scheduling and managing 26 meeting rooms for University Advancement.
• Provide basic audio/visual support to select meeting rooms.

Office and Building Support

• Act as point of contact for support of several office management activities for all advancement staff such as updates to the directory, shipping and mailing, ordering business cards, nametags, letterhead, supplies, and facilities requests.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administration And Office Support (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Previous administrative experience within a university setting.
• Overall willingness to learn and understand the mission of Washington University.

Preferred Qualifications

Education:

Associate degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Administrative (3 Years)

Skills:

Communication, Computer Literacy, Confidentiality, Customer Service, Detail-Oriented, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizing

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu