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Humana’s Marketing organization is seeking an experienced Executive Administrative Assistant to join the team as an Administrative Assistant 3 in Washington D.C. who will support approximately 5-8 senior leaders. This role has a hybrid remote workstyle which may require you to work approximately 2 days a week in the office depending on business needs.

As the Administrative Assistant 3, you will transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook). You will coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available and manage the appointments and schedules of applicable staff. Additionally, you may distribute incoming mail, prepare outgoing mail, file, maintain office supplies or other inventory.

Key Role Functions

• Communicate via phone, digitally and in person to internal and external stakeholders, partners, providers, and corporate and community leaders

• Manage and maintain calendars/schedules using sound judgment to prioritize meetings

• Organize and manage all details related to arranging business meetings (onsite/offsite logistics, work with other affected areas’ designees, catering, remote access, communication, etc.)

• Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials

• Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)

• Maintain office files, records, and filing systems as appropriate

• Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area

• Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise

• Handle executive floor’s audio/visual needs (if onsite)

To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance. Having strong organization skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role.

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Required Qualifications

• Located within 50 miles of Washington D.C.

• 3+ years of experience supporting multiple senior level executives in a large and complex organization

• Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error

• Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook

• Strong attention to detail with excellent verbal and written communication skills

• Ability to build strong working relationships with people both internally and externally

• Ability to always retain confidentiality

Preferred Qualifications

• Associate's or Bachelor’s Degree

• Experience with internet research and proof-reading/editing

• Experience using various visual collaboration platforms (i.e., Lucid, Loop, etc.)

Additional Information

To ensure Home or Hybrid Home/Office employees’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:

• At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested

• Satellite, cellular and microwave connection can be used only if approved by leadership

• Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.

• Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.

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