Venergi: Project Administrator - Energy Transition

Job Description

Venergi: Project Administrator

Ramboll is providing recruitment services to Venergi – an exciting joint venture between two market leaders within the sustainable energy and power generation. 

Are you passionate about the planning and organization of complex projects? Do you possess strong Administrative skills and a drive to contribute to a better world? Do you want to be at the forefront of the decarbonisation of the world’s most liveable city? 

If so, we invite you to join us at Venergi as our new Project Administrator! 

VENERGI – Powered by Wien Energie and Ramboll 

Venergi is a joint venture powered by Wien Energie and Ramboll, driving and empowering Vienna's green energy transition through integrated, sustainable solutions. We play a key role in making Vienna the most resilient and liveable city and society of the future by providing planning and engineering services in the areas of circular economy, renewable energy, and decarbonisation. 

Shape the world’s most liveable city 

Live and work in Vienna, one of the world’s most vibrant cities. The city is home to around 2 million people. Despite its size, Vienna retains the feel of a large town. Part of that is down to the numerous parks, woodlands and outlying hills, perfect for families. 

Your New Role 

As a skilled Project Administrator, you will play an integral part in project coordination and  documentation management. Your key responsibilities will include: 

• Manage and maintain project documentation, including filing systems, databases, and processes to ensure accurate and up-to-date information.
• Facilitate effective communication by scheduling meetings, preparing agendas, and distributing minutes for project-related meetings.
• Assist the project manager in tracking project timelines, deliverables, and milestones using project management tools.
• Support financial administration, including processing invoices, tracking budgets, and generating financial reports.
• Coordinate travel arrangements, accommodations, and event logistics for team members and stakeholders.
• Serve as the first point of contact for project-related inquiries and correspondence.
• Ensure adherence to legal, environmental, and industry standards and policies.

You will contribute to diverse projects within energy transition with the goal of decarbonising the city of Vienna by 2040, such as:  

• Modernisation of existing energy production facilities (e.g. upgrading an energy from waste plant) 
• Construction of new alternative energy generation plants (e.g. biomass, wind farm, geothermal) 
• Hydrogen production or application (e.g. construction of hydrogen production facilities) 
• Combined generation plants for heating and cooling energy as well as electricity
• Waste generation and management (e.g. construction of recycling plants) 

Your New Team 

You and your team will benefit from promotion of a Scandinavian inspired working culture in a new Austrian joint venture with a high degree of flexibility and an informal and dynamic working environment. 

About You 

For this role, it would be beneficial to have the following qualifications and experience: 

• Bachelor's Degree in Business Administration or similar
• 1-2 years of experience in a project administration or coordination role 
• Experience with large design projects in an international environment, preferred 
• High attention to detail with excellent time-management and communication skills
• Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel) 
• Excellent English language skills, German language skills are a bonus
• An understanding of the energy sector or a demonstrated interest in energy transition and sustainability.

Join an empowered and pioneering team – join us and take a unique opportunity to help shape the future of the world’s most liveable city. Be a part of a diverse and ambitious new team bringing their global knowledge and experience to solving exciting local challenges in the city in which they live and work.  Driven by our purpose, vision and values, you will be part of a team where everyone is empowered and included. 

Investment in your development – we provide training and education that develops skills. For your long-term growth, our development dialogue program provides opportunities for you to shape the focus and pace of your career. 

Flexible work environment – we offer a flexible hybrid work environment to encourage and empower you to plan and shape your work, with each role having unique flexibility opportunities. 

Remuneration – the salary for this position will be at least €50,400. Overpayment may be neg