Faculty Support and Accounting Specialist, Sanford School of Public Policy

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Job Description

STAFF ASSISTANT

Faculty Support and Accounting Administrative Specialist

DeWitt Wallace Center for Media & Democracy

Sanford School of Public Policy

Duke University

 

Occupational Summary

 

This position will provide teaching, research and accounting support for the faculty and staff of the DeWitt Wallace Center for Media & Democracy, in the Sanford School of Public Policy (SSPP).  The responsibilities of this position are complex and confidential in nature, supporting the most critical functions of the Center. This position will work as a team member with the DWC staff and faculty and will liaise with the Sanford School central administrative offices. The position will be supervised by the Associate Director of the DeWitt Wallace Center for Media & Democracy. Due to the high volume nature of this position, prior experience in relevant areas of work is a must.

 

Work Performed

 

A detailed description of functional areas and tasks follows:

 

Academic Support

• Provide academic support for faculty members and TA’s, including ordering books and supplies, printing classroom resources, providing back-up support for faculty on Sakai/Canvas, assisting with classroom set-up and management as needed. Assist faculty in class preparation as needed.
• Assist adjunct and visiting faculty with travel and parking needs.

• Provide ad hoc committee and collaborative work support.
• Perform special projects and work as needed.
• Control and maintain academic files.
• Coordinate with faculty to set up and document independent study courses.
• Compile, analyze and report confidential student data and statistics, and offer recommendations based on the data.

 

Financial Support

• Initiate and coordinate corporate card receipt processing and monitor expenditures of assigned faculty and staff.
• Process faculty travel reimbursements, accounts payable check requests, honorariums and supplemental payments.
• Track and report faculty research account activities.
• Manage vendor relations, purchasing and contracts for Center-wide and research activities.
• Investigate financial errors and discrepancies.
• Assist with the development of the annual budget.
• Interpret and operationalize related academic and financial policies, and educate faculty and staff about financial procedures and policies.

 

Events Coordination

• Coordinate with faculty in scheduling and providing logistics for coursework, seminars, training workshops, and research-related conferences.
• Provide support for course-related event logistics, including guest speaker travel and itineraries, catering, room reservations and other support as