Accounts Payable Specialist

Description

POSITION OVERVIEW:

The accounts payable specialist manages OCC's financial transactions related to vendor payments, ensuring invoices are processed, verified, and paid on time. They are responsible for maintaining accurate records, reconciling discrepancies, and collaborating with internal departments.  

ESSENTIAL FUNCTION:

• Receiving, verifying, and processing invoices from vendors, ensuring they align with purchase orders and contracts
• Preparing and processing payments to vendors, either through checks, electronic transfers, or other methods
• Maintaining accurate and organized records of all vendor transactions, including invoices, payment details, and other relevant documents
• Reconciling accounts payable transactions with general ledger to identify and resolve any discrepancies
• Ensuring compliance with company policies and procedures, as well as relevant financial regulations and laws
• Maintaining vendor files, including contact information, terms, and payment history
• Assisting in the preparation of financial reports and statements related to accounts payable
• Identifying and resolving any discrepancies between invoices, purchase orders, and payment details
• Reviewing and processing expense reports for reimbursement
• Other duties as assigned

REQUIRED QUALIFICATIONS AND SKILLS:

• A high school diploma or equivalent; an associate or bachelor's degree in accounting or a related field preferred
• Previous experience in accounts payable, accounting, or related areas
• Strong data entry, organization, and analytical skills are essential
• Familiarity with accounting software (e.g., QuickBooks, SAP) and Microsoft Office applications (especially Excel) is required 
• Excellent communication and interpersonal skills for interacting with vendors and internal departments
• A high level of attention to detail and accuracy is crucial 
• Ability to identify and resolve discrepancies and other issues related to vendor payments

WORKING CONDITIONS:

• Typical business office environment
• Possibility of local travel
• Constant viewing of computer monitor, mousing and typing
• Frequent standing, walking and sitting
• Frequent stooping, lifting, carrying and pushing/pulling 10 pounds or more
• Occasionally lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus
• Hours of business are Monday – Friday from 8:00 a.m. to 5:00 p.m. Must be able to work early, late and long hours, as needed, to meet the essential functions of the job