Administrative Coordinator

Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?

We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

At CCMC, our Administrative Coordinator plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.

The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills.

What you’ll accomplish:

• Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
• Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
• Participate in planning and execution of community events and meetings as needed
• Assist the Community Manager with general customer service and operations to ensure residents' needs and requests are responded to promptly and professionally.

• Maintain association records in accordance with the governing documents, federal and state laws, and CCMC protocols. Works with the Community Manager to ensure proper documentation of contracts, invoices, and other expenses.

• Create and distribute resident communications.

• Responsible for community website management.

• Assist Community Manager with conducting community drives and inspections of residential properties.

• Assist Community Manager with the Architectural Review process. Prepare applications for the committee review.

What we’re looking for:

• Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
• Able to communicate effectively orally and in writing, and have high attention to detail
• Have excellent telephone manner, with a commitment to the highest customer service possible
• Candidates must be able to sit or stand for extended periods and attend and community events as required
• Must have a valid driver’s licens