Workplace Operations Administrator

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

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PURPOSE:
 

We’re seeking a Workplace Operations Administrator to help shape a seamless, safe, and engaging workplace experience for our team. 

This hands-on, cross-functional role is central to ensuring our White Plains office runs smoothly and reflects our values. You’ll be responsible for day-to-day office operations, facilities coordination, vendor management, and employee experience support. From onboarding and events to compliance and sustainability, you’ll be the go-to person for keeping our space functional, welcoming, and aligned with our culture. This role reports to the HR Lead and requires full-time presence (5 days/week) in our White Plains office. 

KEY ACCOUNTABILITIES AND DELIVERABLES:

Office Management 

• Manage day-to-day office operations, including reception, mail distribution, incoming/outgoing packages and vendor coordination. 
• Order and maintain inventory of office and kitchen supplies. 
• Stock and maintain the cafeteria and breakroom areas. 
• Support coordinating company events (set up and clean up), meetings, and team-building activities. 
• Support onboarding and offboarding processes in collaboration with HR and IT. 

Facilities Administration 

• Oversee maintenance, repairs, and cleanliness of the office and common areas. 

• Move and set up tables, chairs, and supplies for meetings or events (must be able to lift and move items as needed). 

• Liaise with building management and external vendors for facility-related services. 

• Monitor and manage office security systems, building/parking passes, access control, and emergency protocols. 

• Track and manage facility budgets, including utilities, supplies, and service contracts. 

• Ensure compliance with health, safety, and environmental regulations. 

• Coordinating office moves, renovation, or space planning 

• This role requires a proactive, hands-on professional who can manage core responsibilities while remaining flexible to support ad hoc requests and evolving business needs across office operations and facilities. 

Cross-Functional Support 

• Assist with space planning and office layout optimization and seating. 

• Support sustainability and workplace wellness initiatives,