STAFF ASSISTANT - 60004771

Requisition No: 843794 

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60004771

 Pay Plan: Career Service

Position Number: 60004771 

Salary:  Agency to update 

Posting Closing Date: 01/10/2025 

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This position is responsible for providing administrative assistance and support to the General Counsel’s Office Attorney assigned to Florida State Hospital.  This includes performing a wide variety of complex legal and administrative functions, with minimal supervision, such as gathering data, preparing written reports, legal documents, and correspondence, and providing guidance and assistance to staff.  Specific duties and responsibilities include, but are not limited to:
Relieve the Attorneys of routine administrative and/or clerical functions by independently providing administrative assistance and support by preparing legal pleadings, memoranda, reports, and other documents.  Screen, analyze and respond to inquiries not requiring the attention of an Attorney.  Research, develop, and prepare material for reports for review/information needed by the Attorneys.
Track and follow-up on assignments, for the Director of Legal Services, that require administrative and/or legal actions to ensure deadlines are met.
Maintain calendar for the Hospital Attorney’s Office; schedule meetings, hearings, and depositions, communicate with participants/witnesses and provide pertinent background information as requested by the Attorneys.
Monitor/track office budget while ensuring accurate preparation of supply, purchase, and printing requisitions for approval.
Maintain employee files for Hospital Attorney’s Office.  Prepare and process hiring packages, employee evaluations, position descriptions, requests for personnel action, etc.
 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.