Front Desk Receptionist (part-time)

POSITION PURPOSE

To serve as the welcoming face and voice of RMU, the receptionist creates a positive and professional first impression for visitors, staff, and callers. The primary purpose is to ensure the smooth and efficient operation of the reception desk, providing exceptional customer service and administrative support.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Reception

Greets guests and determine if access to the University is warranted.

Answers phones, screens and transfers calls as appropriate.

Distributes mail.

Issues temporary parking passes.

Fills in for other receptionists, as needed.

Occasional evenings/weekends.

Maintain Visitor Log.

Maintain Sam’s Club Card Log.

Maintain Certified Mail Log / check log.

Other duties as assigned. 

       Operations 

Conducts internet searches.

Types documents.

Inventories and stocks the staff and student lounges with supplies.

Assists employees and faculty with obtaining supplies.

Files, copies, scans and faxes documents.

Assists with events.

Activate Emergency Notification System as directed.

Other duties as assigned.

 WORKING REQUIREMENTS/CONDITIONS

Education/Certification:

High School Diploma or equivalency required.

Insured with a valid driver's license and reliable transportation.

Required Knowledge:

Basic understanding of and ability to use email, search Internet, and use the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Experience Required:

One year of relevant experience preferred

Skills/Abilities:

Age 18 or older

Strong grammar and editing skills

Excellent interpersonal communication skills  

Friendly and outgoing personality

Responsible, timely, detail-oriented, and organized

Must be able to work occasional weekends

Takes initiative and can work well with minimal supervision

Business professional in appearance and communication

Minimum typing speed of 40 wpm

Ability to absorb new information quickly

Excellent problem-solving skills

Be able to move 50 pounds (case of paper).

INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.  

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.  

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.