Staff Accountant

 

EFFECTIVE DATE: December 2025FLSA: Salaried Non-ExemptJOB TITLE: Staff AccountantDEPARTMENT: FinanceREPORTS TO: Director of Finance JOB FUNCTION: Perform a variety of accounting and analytical duties, including establishing and monitoring finance dept. KPI’s, assisting CFO with preparation of financial statements and annual budget; preparing & posting journal entries and accounts receivable transactions, and serving as backup for the Sr. Accountant, Payroll and Accounts Payable positions. DUTIES AND RESPONSIBILITES:Cash Management1. Confirm bank wires.2. Review and verify accounts payable transactions to ensure internal control.3. Reconcile bank accounts and update Cash Flow Forecast Report weekly. Budget/Grants4. Collaborate with various departments to develop detailed budgets and forecasts5. Create financial forecasts based on historical data, market trends, and strategic goals6. Collaborate with the Director of Grants for the Federal Transit Administration (FTA), Tennessee Department of Transportation (TDOT), City of Memphis and other agencies’ program grants including formula and discretionary grants for transit capital, operating and planning projects. Accounting7. Responsible for all aspects of Accounts Receivable including invoicing, posting cash receipts, andcontacting customers to ensure prompt payment of invoices.8. Prepare and post journal vouchers for MATA and MTM.9. Track uniform vouchers and tool allowance to ensure compliance with CBA and prepare related check requests.10. Reconcile sub ledger and general ledger accounts.11. Serve as backup for the Sr. Accountant and Accounts Payable positions. Financial Analysis12. Use financial variance analysis to identify potential errors, investigate, and post correcting entries13. Provide CFO with explanations for material revenue and expense variances from the monthly budget.12. Track OT hours worked each pay period and distribute a trend analysis report to Department Directors.13. Analyze inventory part usage and make recommendations for proper stocking levels and setting Min/Max/Reorder levels.14. Identify other areas that could be improved through Financial Analysis, including Finance Dept. KPI’s. Fixed Assets15. Post additions, disposals, and monthly depreciation entries to general ledger.16. Ensure that the Fixed Asset Listing does not include items that have been lost, stolen, or are no longer in service and work with Purchasing to get Board approval for disposal of these assets.17. Complete new vehicle registration (title and tag) OTHER DUTIES AND RESPONSIBILITIES:1. Perform various projects, initiatives and analyses – as assigned by the Sr. Accountant.2. Assume additional responsibilities as required. MINIMUM QUALIFICATIONS:EDUCATION: Bachelor’s degree in Accounting, Finance, or related field and two years of related experience. Overall experience may be considered in lieu of advanced education. OTHER:1. Must be familiar with general ledger entries and use of accounting software.2. Ability to communicate effectively, both orally and in writing, is critical. Should be comfortable working with senior management.3. Must have a proven ability to handle all internal and external customers or stakeholders with courtesy, diplomacy and tact, especially as it relates to controversial or confrontational situations. Displays a service-oriented attitude.4. Ensures work is compliant with all applicable city, state and federal laws.5. Must be able to maintain utmost confidentiality.6. Must be a self-starter, be able to work independently and possess strong interpersonal skills.7. Must be able to operate a personal computer and be proficient in MS Office Suite of products, particularly Excel and Word.8. Requires ability to handle numerous activities concurrently.9. Must be willing and able to comply with MTM’s D&A policy.10. Experience in the transportation industry is a plus.11. Regular and consistent attendance is necessary.12. Must always comply with safety and COVID protocols and is expected to monitor compliance by employees for information sharing with HR management as needed.13. Must have and maintain a valid driver’s license in accordance with general company standards. ENVIRONMENT:1. Extensive sitting is required while using office equipment such as computers, phones, printers, or fax machines.2. Some standing and walking during a normal workday will also be required as well as bending, stooping, kneeling, and crouching.3. Most work will be performed in inside working conditions but should be able to tolerate changes4. in building environments such as with or without air conditioning or heating.5. May be required occasionally to move up to 15