Jobs and Careers

Senior Accounts Payable Associate

United Statesfull_timeVerifiedPosted 28 Aug 2024

💰 $65,000/yr

About the role

The Senior Associate, Accounts Payable processes/pays vendor invoices, processes/pays employee expense reports and corporate card reports, maintains the master vendor file, and prepares all monthly accruals and monthly / quarterly operational reports.Here's what you can expect from the job and what you need to be successful:Job Duties

Process and pay vendor invoices, audit invoices to ensure they have appropriate documentation; enter invoices for payment which impact multiple general ledger accounts, cost centers, and project coding information; schedule and run vendor payments; and prepare ACH and check payments in an accurate and timely manner
Process the timely payment of employee expense and corporate card reports, and audit for accuracy and compliance with First Tech policies
Research and resolve purchase order, invoice, and/or payment discrepancies on a timely basis, maintaining positive relationships with more complex vendors
Maintain accurate accounts payable data by auditing and maintaining the master vendor file
Create new vendor set up request, request vendors’ W-9 tax forms as required, and complete regulatory and legal reviews
Reconcile balance sheet accounts, including vendor checks and payments
Work with other departments for accurate account coding, purchase order and project information
Assist in month-end close process and run month-end reports, including generate and maintain accrual lists, work with departments and senior leaders to obtain estimates and address their questions and concerns
Create, review and update procedures and process flowcharts as required
Utilize Oracle’s cloud-based Enterprise Resource Planning (ERP) application’s expense, supplier, and invoice modules
Partner with Oracle managed services consulting professionals and Enterprise Solutions to complete testing in Test and Production environments, resolve support requests and /or deploy new functionality
Support and maintain positive relationships with vendors and research and resolve purchase order, invoice, or payment discrepancies
Support and maintain positive relationships with Employee Accounts and employees; research and resolve corporate card expense transaction discrepancies; provide guidance and support for expense reporting to First Tech employees
Generate and reconcile annual 1099tax filing reports for vendors
Lead process improvements, including training and development in process automation
Mentor Accounts Payable Associates on a day-to-day basis

Essential Skills

Minimum 4 years’ experience in accounts payable (including the maintenance of a vendor master database) with a mid-to-large size organization, preferably in the financial services industry
Strong knowledge of accounting principles
Strong knowledge of 1099 tax reporting and processes
Working knowledge of an automated Enterprise Resource Planning (ERP) platform, including procurement, invoicing, expense reports, and accrual processing.
Working knowledge with Oracle
Intermediate knowledge of Microsoft Office Suite, including strong Excel skills including basic formulas, ability to design a spreadsheet, and sort options
Ability to anticipate needs and prioritize projects in a fast-paced environment with tight deadlines and high-volume peaks while producing high-quality work
Ability to communicate clearly and professionally with all levels of management, both written and verbal
Strong organizational skills and excellent customer service capabilities
Demonstrated effective time management skills and the ability to work independently or in a collaborative team environment
Minimum Education: Associate’s degree or Bachelor’s degree strongly preferred, or equivalent work experience