Senior Residency Program Coordinator - Urology

The Senior Residency Program Coordinator, under the direction and supervision of the Residency Program Administrator is responsible for assisting in the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Program Requirements. The Residency Coordinator provides administrative support to the Program Administrator of the residency, Chief Residents, and provides support to faculty, residents, and fellows. The Senior Residency Program Coordinator additionally will interact with faculty, residents, fellow(s), medical students and institutional and regulatory administrative offices as directed by the Program Administrator. 

1. Coordinates the Urology Department Residency Program: 

• Coordinate the daily operations and logistics for the program. 
• Adhere to procedures and systems that ensure orderly and timely workflow. 
• Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements. 
• Implement and updates program databases. 
• Coordinate with Chief Residents to maintain and distribute resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules. 
• Coordinate outside electives, which include applications to hospital(s), malpractice coverage confirmation, and evaluation forms.
• Process resident and faculty professional organization memberships 
• Prepare and distributes the yearly and monthly assignment schedules of the residents. 
• Distribute, collect, and tabulate all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting. 
• Maintain confidential resident and fellow files. 
• Coordinate Grand Rounds to include scheduling speakers, arranging speaker’s travel and accommodations, and coordinating Grand Rounds presentation. 
• Arrange re-certification training courses. 
• Assist with resident travel and accommodations for national conferences. 
• Serve as liaison with other departments and affiliated institutions. 
• Maintain residency committee meeting minutes and develops reports as requested. 
• Prepares check requests, travel authorizations, fund reimbursements and expense reports. Maintains necessary records for Medical Education and/or Accounting Department. 
• Maintain biographical information on all residents and update information on alumni. 
• Handle highly confidential material for residency, fellowship, faculty, and institution

2. Coordinates the ACGME Accreditation and Reporting Requirements to External Agencies/Organizations: 

• Compiles, updates and submits reports to ACGME/AOA, American Urology Association (AUA), American Association of Medical Colleges (AAMC), and Liaison committee on Medical Education (LCME), Commission on Osteopathic College Accreditation of the American Osteopathic Association, Royal College of Physicians and Surgeons of Canada (RCPS(C)) and other professional organizations as directed by the Program Administrator. 
• Compiles, tabulates and reports data for surveys, questionnaires, census reports, accreditation reports and other forms and documents required by internal and external agencies as directed by the Program Administrator 
• Coordinates resident bi-annual review. 
• Collect necessary information for developing appropriate database analysis tools to meet current ACGME/AUA requirements. 
• Collect, compile, submit and maintain all resident reports or projects

3. Recruitment of residents and fellows: 

• Coordinate communication between applicants and program via e-mails, telephone and written correspondence. 
• Serves as an information source for the program, institution(s) and community. 
• Adhere to recruitment plan, time-line, guidelines, and policies and procedures for the department. 
• Maintain all interview materials used by faculty, residents and applicant. 
• Manage review of residency applications as directed by the Program Director. 
• Coordinates all resident interviews and communications with applicants. 
• Coordinates applicants’ interview day. 
• Plans and arranges interview social activities. 
• Manages residency reports, and rank list. 
• Tracks all evaluation scores of interviewed applicant and prepare data for initial match rank list. 
• Sends post interview thank-you letters to all candidates. 
• Administers and reviews post-match survey to applicants, recommends changes to improve next year’s recruitment activities.

4. Coordinates Appointments, Reappointments, and Termination: 

• Coordinates general orientation of new residents (includes department, clinical areas and institution). 
• Distribute and monitors the resident a