Facilities Maintenance Scheduler

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Facilities Maintenance Scheduler

Job Summary

The Facilities Maintenance Scheduler is a position reporting to the Associate Director of Maintenance Group. This position involves multiple aspects of an operations specialist, including but not limited to coordinating, planning, scheduling, project management, equipment status, KPI metrics, and Compliance for the Maintenance Department.

Job Responsibilities

Coordinate events using the electronic means of scheduling (Microsoft Project and Maximo) for Maintenance and Engineering, including but not limited to:

• Engineering Projects

• GMP Suite Shutdowns

• Vendor Preventive Maintenance

• Asset Owner (Manufacturing and QC) Preventive maintenance

• Breakdown/corrective Work Orders, including (Wall/ceiling repairs in the GMP area)

• HEPA Certifications

Develop the necessary skills to become the Subject Matter Expert of the CMMS Blue Mountain Regulatory Asset Manager (BMRAM) by performing necessary administrative tasks including but not limited to:

• Admin Request

• Planning/Scheduling PM/Corrective WO’s

• Asset Induction Request

• Review and Approve Work Requests.

• MRO parts availability and auditing

• Non-Conformance Records

Plan and Schedule preventive maintenance and corrective work orders with the facilities manager and technicians daily to ensure minimal downtime to manufacturing. In addition, ensure the Purchase Orders for goods and services, spare parts availability, and technician availability are in order before planning and scheduling.

Become a Project Oversight for the Annual GMP Suite shutdowns and coordinate with other departments for shutdown-specific projects that require completion. Coordinate with Site Planning, Manufacturing, QC, QA, and GMP cleaning crew release requirements for Suite shutdown.

Provide daily equipment status updates to the asset owners for preventive maintenance and corrective work orders, ensuring minimal downtime for manufacturing. This includes attending the Daily 3Par Tier 2 Meeting and weekly 3Par Tier 3 Meeting.

Review KPI Metrics for the Facilities department, including but not limited to:

• Backlog Open WO/Request count

• PM Completion Compliance

• Work Order/Request cycle time.

• Asset induction cycle time

• Ensure compliance is met for the Facilities and Engineering Department by completing the following items on time:

• Preventive Maintenance

• GxP Learn