Administrative Assistant

Worker Type: Employee

About this opportunity:

Cenovus is seeking a highly organized and detail-oriented Administrative Assistant to join our legal department in Dublin, Ohio. This role involves a variety of tasks, including creating and maintaining spreadsheets, managing files, drafting and editing correspondence, processing invoices, and coordinating travel and expenses. The ideal candidate will also support the team by organizing meetings, seminars, and conferences, ensuring the smooth operation of daily administrative functions.

What you’ll do:

• Provide U.S. Legal Department with important information / updates (Helix), and manage mail distribution for the legal department and miscellaneous office mail.

• Process expense reports, and receive, process and record all incoming accounts payable legal invoices, which includes communications with external law firms, internal accounts payable department, and legal department lawyers.

• Compare requested documents for redlining purposes and assist with reviewing and preparing finalized documents.

• Maintain document filings and record keeping (electronic and physical)

• Process association membership renewals and registrations for legal department.

• Maintain calendars, schedule meetings, prepare meeting rooms, and handle travel bookings for attorneys, as well as backfill for legal and other office support as needed.

Who you are:

• Legally authorized to work in the US.

• Word processing and Excel experience.

• Relevant experience required.

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

Note: The application deadline for this position is 11:59 PM MT May 13, 2025.

Internal candidates that are currently in a lower grade will be assessed based on their sustained job performance, how they demonstrate the expected organizational competency behaviors and values and in discussions with their current leader prior to determining next steps.

Cenovus was ranked one of Canada’s Best Employers in 2025. We’re committed to being an employer of choice in our industry by offering a competitive total rewards package and employee programs and rewarding career development opportunities. Learn more.  

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What we offer:

• Company-provided medical and dental benefits 
• Generous time-off policies 
• Retirement Savings Plan

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email careeropportunities@cenovus.com

Cenovus Energy is an affirmative action employer, and we are committed to providing equal employment opportunities to qualified applicants without regard to age, disability, genetic information, gender, gender identity, sexual orientation, race, color, religion, veteran status, national origin, or personal or physical characteristics protected by law.

Who we are:

We’re an integrated energy company headquartered in Calgary with oil and natural gas production operations in Canada and the Asia Pacific region, and upgrading, refining and marketing operations in Canada and the United States. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

We are currently the largest refiner in Ohio and transport products from our refineries in Lima and Toledo, Ohio and Superior, Wisconsin via pipelines, rail cars and trucks to customers throughout the United States.

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