Operations Administrative Coordinator

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting an Operations Administrative Coordinator to support the Operations Department. The Operations Administrative Coordinator provides primary, day-to-day administrative support of Operations Department management and supervisors and the 20th Floor Conference Center. Independently performs administrative work of a complex nature with a high degree of proficiency.

Responsibilities and Accountabilities
1. Utilizes VL to assist Operations Director in managing lease documents for all offices.

2. Assists Operations Director and Operations Manager as needed with contingency planning and business continuity efforts.

3. Contacts all Office Administrators on a monthly basis to obtain data needed to update and distribute Office Space Spreadsheet.

4. Schedules, organizes and prioritizes conference center facilities for meetings and special events.

5. Effectively communicates with Messengers, Conferencing, IT, and Sodexo to meet all needs of internal and external clients on the 20th floor. Utilizes the Resource Scheduler (RoSS) to schedule and communicate all facets of reserved conference rooms to appropriate individuals.

6. Sets up and breaks down office supplies and audiovisual equipment, including desktops, projectors, and televisions. Coordinates with the appropriate team to set up and breakdown office equipment stored for events or guests.

7. Operates conference room equipment and troubleshoots problems, assuring that all equipment functions properly (e.g., starting video/web/audio conference calls, videotaping, setting camera positions, performing live switching during videoconference, transitioning through presentations, etc.). Monitors and responds to daily Facilities e-mails and notifies appropriate individuals of services needed. Monitors daily Sodexo e-mails and alerts Operations Manager and Sodexo Manager of any special needs. Processes requests for nightly and special request carpet cleaning.

8. Supports Operations Manager in fielding inquiries from Richmond office to include researching, responding to and following-up on routine and complex issues.

9. Performs special projects as assigned.

Qualifications

1. Education: High school diploma or equivalent required. College degree preferred.

2. Experience: Minimum of three years’ job related experience required, including internships, preferably in a law firm, professional services, or other client relationship-based organization. Proficiency in Microsoft Office required.

3. Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and input (typing) of information into computer. Ability to receive and convey detailed information through both written and oral communication. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

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